Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Return Address Location.

Changing the Return Address Location

by Allen Wyatt
(last updated April 2, 2013)

Word includes an Envelopes feature that makes it pretty easy to create your own professional-looking envelopes. The feature makes certain assumptions about where different parts of the envelope should be printed, but what if you want to change the positioning of the return address?

The Envelopes and Labels tool in Word depends on a predefined style when creating an envelope. The style used for the return address, appropriately enough, is named Envelope Return. When you click on either the Print or Add to Document buttons in the Envelopes and Labels dialog box, this style is grabbed and used for the return address area itself.

The style is defined to use a frame, and that frame is defined to appear at a very specific location on the envelope. If you want to change where the return address appears, simply change where the frame is defined to appear. To do this, use these steps:

  1. Create a brand new document based on the Normal.dotx template. (If you use the Office button in Word 2007 or the File tab in Word 2010 to create a blank document, it will be based on the Normal.dotx template.) If you want to fix this problem in other templates, you should open the template directly or create a blank document based on that template.
  2. Display the Home tab of the ribbon.
  3. Click the small icon at the bottom-right of the Styles group. Word displays the Styles task pane.
  4. Click Options at the bottom of the pane. Excel displays the Style Pane Options dialog box.
  5. Using the Select Styles to Show drop-down list, choose All Styles.
  6. Click OK to close the Style Pane Options dialog box.
  7. Scroll through the list of styles until you see the Envelope Return style.
  8. Hover the mouse pointer over the style name, and then click on the down-arrow that appears at the right side of the style name. A drop-down menu appears.
  9. Click on Modify. Word displays the Modify Style dialog box. (See Figure 1.)
  10. Figure 1. The Modify Style dialog box.

  11. Click on the Format button and choose Frame. This displays the Frame dialog box. (See Figure 2.)
  12. Figure 2. The Frame dialog box.

  13. Adjust the information in the Horizontal and Vertical areas of the dialog box to reflect the position you want for the return address. (Hint: Try setting Relative To equal to Page, and then typing values in the Position controls.)
  14. Click on OK to close the Frame dialog box.
  15. Make sure the New Documents Based On this Template radio button is selected, at the bottom of the Modify Style dialog box.
  16. Click on OK.
  17. Close the Styles task pane.

Now, when you save your document or close Word, you are asked if you want to save your changes to the template. Make sure you do this. Your envelopes, when created in a document that uses this template, should now have your return address exactly where you specified.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12437) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Changing the Return Address Location.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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