Changing a Field Parameter

by Allen Wyatt
(last updated August 27, 2016)

Yvonne has a document that contains about 100 SEQ fields, which she uses to number certain items. She needs to change the name used in the field code as the sequence identifier. She wonders if there is an easy way to do this without the necessity of changing each field individually.

You can actually do this using the Find and Replace capabilities of Word. The key, though, is to display the field codes (instead of their results) before you use Find and Replace. Let's say, for instance, that your SEQ fields use the sequence identifier "Blue" and you want to change this sequence identifier to "Red." Press Alt+F9 (which displays all the field codes in the document) and take a look at one of the SEQ fields. It should look something like this:

{ SEQ Blue }

There may be other switches shown included in the field code, but they would appear just before the closing brace for the code. With the field codes displayed, you can use Find and Replace to search for " SEQ Blue ", without the quote marks. (I've included quote marks here so you can see that you should search for a leading and trailing space. This helps ensure that you are finding exactly what you should.) You would then replace this with " SEQ Red ", again without the quote marks.

As you do the Find and Replace operation, you can either replace everything (which will change all occurrences of "Blue" to "Red" in the sequence identifiers) or you can be selective in your replacing, so that you "split" the original Blue sequence so that some of them become Red; it is up to you.

When you are doing using Find and Replace, again press Alt+F9 to hide the field codes and again display their results. Then select the entire document (Ctrl+A) and press F9 to update all the fields. This gives you the final results of your changes to the SEQ fields.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11248) applies to Microsoft Word 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Multiple Test Conditions

When creating conditional formats, you are not limited to only one condition. You can create up to three conditions, all for ...

Discover More

Converting From Numbers to Text

If you have a range of numeric values in your worksheet, you may want to change them from numbers to text values. Here's how ...

Discover More

Adjusting Row Height for a Number of Worksheets

Adjusting the height of a row or range of rows is relatively easy in Excel. How do you adjust the height of those same rows ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Stopping DATE Fields from Updating when Opening a Document

A normal DATE field shows the current date, so it is constantly changing. This can cause problems in a document where you ...

Discover More

Using the SYMBOL Field

The most common way of adding symbols to a document is to use the Symbol dialog box. There is another way, however, that can ...

Discover More

Moving Footnote References Using Find and Replace

When you are editing a document, you may need to modify where the author placed footnotes relative to surrounding ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.