Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Dates Updating when Converting.

Dates Updating when Converting

by Allen Wyatt
(last updated August 22, 2019)

1

Amorette wrote concerning a problem she had when converting her WordPerfect documents to Word. When opening them in Word, the conversion goes just fine, except that dates typed within the original document are automatically replaced by the date on which the conversion is done. Amorette wondered how this could be prevented.

It would appear that the dates in the WordPerfect files are not dates at all, but the equivalent of the various DATE fields in Word. When these are converted to Word, of course, the DATE fields are updated to the current date.

Since the WordPerfect file contains the equivalent of a Word DATE field, it is probable that the date would update even if the file were opened in WordPerfect. It is possible, however, that the field uses some switch to stop updating, and therefore would not update when opened in WordPerfect. The switch may not be recognized by Word during the conversion, so it is ignored.

The only way to test this hypothesis, of course, is to open the files in WordPerfect. Once they are opened, you could then replace the DATE-equivalent fields with actual dates and resave the documents. These could then be opened in Word with no problems.

If you don't have a copy of WordPerfect available, either on another office computer or on a friend's machine, then you may need to make some assumptions about the dates in the original files and simply replace them with the desired dates. For instance, you may decide to use the file creation dates for the original WordPerfect files.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10357) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Dates Updating when Converting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping to a Relative Endnote

Endnotes are easy enough to add and accumulate in a document. For this reason, Word makes it easy to jump from one ...

Discover More

Handling Negative Numbers in a Complex Custom Format

Custom formats are great for defining how a specific value in a cell should look. They aren't that great at doing complex ...

Discover More

Indicating the Date Changes were Last Made

Do you want to keep track of when changes were made to your document? This tip looks at a couple of ways to do it, along ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Displaying Fields

Fields (sometimes called field codes) allow you to insert dynamic information in your documents. If you want to see the ...

Discover More

Understanding the COMPARE Field

The COMPARE field is rather esoteric, but it can be helpful when you need to compare two values using fields. The result ...

Discover More

Inserting the Name of the Last Person to Save the Document

Who saved the document the last time? Word keeps track of that information, and you can insert the person?s name into the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 9?

2019-08-23 18:06:02

Anthony Mxyzptlk

You might be able to avoid this problem by typing all dates by hand
in WordPerfect rather than using the <nsert>-<Date/Time> menu or the
<Control>-D macro.

(see Figure 1 below)

Figure 1. 


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.