Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting Custom Properties with Fields.
by Allen Wyatt
(last updated June 15, 2019)
Word maintains a number of different properties related to your documents, as a whole. You can see what these properties are by displaying the Properties dialog box. How you display that dialog box depends on the version of Word you are using:
The Properties dialog box is full of information maintained by Word. You can even use the Custom tab in the dialog box to create your own custom properties for your documents.
Inserting the values of properties into a document is done using different fields. Pre-defined properties have their own corresponding fields. For instance, if you want to insert a document's creation date into your text, you do so by using the CreateDate field.
What you may not know is how to insert values assigned to custom properties—the properties you create—into your document. In order to do this, let's assume you have created a custom property named MyProp. To insert the value of this property in your document, follow these steps:
Figure 1. The Field dialog box.
When you insert the field, it represents the value in the custom property at the time the field is inserted. If you later change the custom property, the field will not be immediately updated to reflect the change. You'll need, instead, to do something to update the field. (There are several ways you can do this; one quick way is to select the entire document by pressing Ctrl+A and then immediately pressing F9.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7794) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Inserting Custom Properties with Fields.
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