Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using the INFO Field.

Using the INFO Field

by Allen Wyatt
(last updated November 12, 2016)

Word maintains a wide variety of information in relation to a document. Most of this information you can see by clicking on the Properties option from the File menu.

Word also provides many different fields that allow you to insert this "maintained information" in your document. For instance, you can use the FILESIZE field to insert the size of your document file, in bytes.

Besides individual fields to insert document information, Word also provides the INFO field that can insert much of the same information. To see what information you can use it to insert, follow these steps:

  1. Position your insertion point where you want the field inserted.
  2. Make sure the Insert tab of the ribbon is displayed.
  3. Click the Quick Parts tool in the Text group. Word displays a number of choices from which you should choose Field. Word displays the Field dialog box. (See Figure 1.)
  4. Figure 1. The Field dialog box.

  5. Using the Categories drop-down list, choose Document Information.
  6. In the Field Names list, choose Info.

Notice the wide variety of information you can use the INFO field to insert. Why, however, would you use the INFO field in preference to a different field that could insert the same information?

The answer is that in most cases you wouldn't; the INFO field simply serves as an alternate way of accomplishing the same task. There is one instance where you will find the INFO field indispensable, however. The field allows you to update the contents of some document properties, right within the field. If you use the INFO field with certain info types, you can add another argument to your field and Word will update the property. A simple example is the following:

{ INFO Comments "These are mine" }

This field results in the Comments document property being updated to "These are mine." You can use the INFO field to update any of the following document properties (info types): Author, Comments, Keywords, Subject, and Title.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6266) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Using the INFO Field.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Protecting an Entire Workbook

Want to stop other people from making unauthorized changes to your workbook? Excel provides a way that you can protect the ...

Discover More

Sorting Data on Protected Worksheets

Protect a worksheet and you limit exactly what can be done with the data in the worksheet. One of the things that could be ...

Discover More

Hash Marks Displayed Instead of Cell Contents

Have you ever entered information in a cell only for it to appear as hash marks? This tip explains why this happens, how you ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Assigning a Macro to a Button in Your Text

One way you can access macros is through the use of a button, added directly into the text of your document. This is done ...

Discover More

Inserting a Cross-Reference to an Item in a List

When you create a list using the SEQ field, you may want to create a cross-reference to an item in that field. You can do ...

Discover More

Inserting the Date Your Document was Last Saved

Word keeps track of the date each time you save your document. If you want to insert that "save date" in your document, you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.