Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Understanding the Normalize Text Command.

Understanding the Normalize Text Command

by Allen Wyatt
(last updated January 13, 2018)

1

In the process of doing some customizations to Word, Toya was looking through the list of commands that could be added to the Quick Access Toolbar. One of the commands is "Normalize Text." Toya can find next to nothing about this command, and hopes to understand more.

Good question, Toya. You are right that there is virtually nothing about this command available on the Web. So, we did a little detective work within Word itself to see if we could figure out more. We were able to come up with one other tidbit of information.

When you use the Customize dialog box (as you did), it is a great way to see all of the commands that are available within Word. It isn't terribly helpful on giving you information about what each command does, however. To do this, you need to pull up the Macros dialog box. Follow these steps:

  1. Display the Macros dialog box. (Easiest way is to just press Alt+F8.)
  2. Using the Macros In drop-down list, choose Word Commands.
  3. Scroll through the list of commands until you can see and select (click once) the NormalizeText command.

In the Description box (just under the Macros In drop-down list) you should see a very terse description of what the NormalizeText command does: "Make text consistent with the rest." This is the only clue—anywhere—that we could find as to what this command does.

Exactly what effect the command has, we can't tell. We created some documents and applied various formatting to paragraphs and characters. We then selected the text and executed the NormalizeText command. There was nothing that happened to any of the formatting.

Thus, it is reasonable to conclude that the consistency referenced in the description has nothing to do with formatting. It could also be very possible that the command has no effect in English, but instead is used for text in other languages. (There are all sorts of internal commands that Word uses, for instance, to work with Asian languages and others that don't rely on the Roman alphabet.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11107) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Understanding the Normalize Text Command.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Weird Mouse Shortcut

If you like to use the mouse in your worksheet navigation efforts, you'll want to pay attention to this tip. Here you ...

Discover More

Moving Files or Folders

A common operation within Windows is to move files and folders from one location to another. Here are the two major ways ...

Discover More

Automatic Scrolling

Spend a lot of time scrolling around in your document? You might find one of Word's hidden scrolling commands to be a ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Shortcut for Show/Hide

Hate to take your hands off the keyboard? Here's a handy keyboard shortcut you can use to display (or not display) the ...

Discover More

Fonts Missing in Word

What are you to do if you find that you have no fonts available in Word, but they are available in other programs? There ...

Discover More

Cascading Document Windows

Want the various documents you have open to be cascaded on-screen so you can organize them easier? The capability is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 2?

2018-01-13 10:40:00

RC Stan

Access "Commands Not in the Ribbon" via the Customize dialog box. Under "Customize Keyboard" the "ClearFormatting" command appears. Assign shortcut key "Alt+C" to instantly convert any formatting back to Normal (the suggested key combination is unassigned).


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.