Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Understanding the Normalize Text Command.

Understanding the Normalize Text Command

by Allen Wyatt
(last updated January 13, 2018)

1

In the process of doing some customizations to Word, Toya was looking through the list of commands that could be added to the Quick Access Toolbar. One of the commands is "Normalize Text." Toya can find next to nothing about this command, and hopes to understand more.

Good question, Toya. You are right that there is virtually nothing about this command available on the Web. So, we did a little detective work within Word itself to see if we could figure out more. We were able to come up with one other tidbit of information.

When you use the Customize dialog box (as you did), it is a great way to see all of the commands that are available within Word. It isn't terribly helpful on giving you information about what each command does, however. To do this, you need to pull up the Macros dialog box. Follow these steps:

  1. Display the Macros dialog box. (Easiest way is to just press Alt+F8.)
  2. Using the Macros In drop-down list, choose Word Commands.
  3. Scroll through the list of commands until you can see and select (click once) the NormalizeText command.

In the Description box (just under the Macros In drop-down list) you should see a very terse description of what the NormalizeText command does: "Make text consistent with the rest." This is the only clue—anywhere—that we could find as to what this command does.

Exactly what effect the command has, we can't tell. We created some documents and applied various formatting to paragraphs and characters. We then selected the text and executed the NormalizeText command. There was nothing that happened to any of the formatting.

Thus, it is reasonable to conclude that the consistency referenced in the description has nothing to do with formatting. It could also be very possible that the command has no effect in English, but instead is used for text in other languages. (There are all sorts of internal commands that Word uses, for instance, to work with Asian languages and others that don't rely on the Roman alphabet.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11107) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Understanding the Normalize Text Command.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

The Line that Won't Go Away

Have you ever had a line appear on your document that you can't seem to get rid of? It could be due to a built-in ...

Discover More

Understanding AutoComplete

Entering data in a worksheet can be time consuming. One of the tools that Excel provides to make entry easier is ...

Discover More

Outside End Data Label for a Column Chart

It can be frustrating when Excel doesn't display the formatting options that you know it should for your charts. This tip ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Unwanted Font in Draft View

Word supports different ways of viewing your document as you work with it. One of those views, Draft, can use a specific ...

Discover More

Nifty Zooming with the Mouse

Want to use the mouse to control the zoom level for your document? You can do it by combining your mouse use with the ...

Discover More

A Shortcut for Switching Focus

Word provides keyboard shortcuts for lots of things, but it doesn't provide one for switching to the desktop and back to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 8?

2018-01-13 10:40:00

RC Stan

Access "Commands Not in the Ribbon" via the Customize dialog box. Under "Customize Keyboard" the "ClearFormatting" command appears. Assign shortcut key "Alt+C" to instantly convert any formatting back to Normal (the suggested key combination is unassigned).


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.