Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Missing Top and Bottom Margins.
by Allen Wyatt
(last updated June 28, 2014)
Rodney notes that when he opens a new document in Word the on-screen display of the pages shows the correct left and right margins, but not the correct top and bottom margins. The "pages" of paper shown on-screen in Print Layout view show no top and bottom margin at all. Rodney is wondering why this is happening.
What Rodney is seeing is actually a feature of Word that hides white space (including headers and footers) at the top and bottom of a page. This feature provides a way to display more real information on the screen and is particularly useful if you have a document that uses a lot of white space at the top and bottom of the page.
If you move the mouse pointer to the top or bottom border of the on-screen page representation, you'll notice that it changes to a small icon that has two arrows facing each other vertically. If you double-click on the mouse when the pointer is in this condition, Word toggles the display of the top and bottom white space.
If you prefer, you can also change the settings by using Word's dialog boxes:
Figure 1. The Display options of the Word Options dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13149) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Missing Top and Bottom Margins.
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