Printing a Screen without the Print Screen Key

by Allen Wyatt
(last updated January 11, 2020)

Steven wonders if there is a way to do a Print Screen when you don't have a Print Screen key. He is legally blind and uses a very helpful keyboard with large keys. The keyboard, however, to implement the large keys required the sacrifice of the Print Screen key; it just isn't on the keyboard.

This is more of a Windows-based question than a Word-based question, so any answers could be done outside of Word entirely. There are two approaches you could use. One involves using a rather esoteric feature in Windows—the on-screen keyboard. You can learn more about the keyboard here:

https://tips.net/T11563

Basically, it puts a keyboard on your screen, one that includes the Print Screen key that is missing from the physical keyboard. You could then use your mouse to click on the Print Screen key that is, well, on screen.

The second approach is to use some sort of utility in Windows to do the screen capture for you. For instance, you might install a "key mapper" program that allows you to remap your keyboard. This would allow you to assign the task normally done by the Print Screen key to a different key that does exist on your keyboard. There are any number of such programs available; a quick search on the Web will locate them for you.

Of course, you may want to simply use the utility built into Windows. You can use the built-in Snip & Sketch tool (it used to be called the Snipping tool) which can grab screens quite easily. The quickest way to pull up the utility is by pressing the Windows key and, while holding it down, press Shift+S. It may take you a bit of detective work to figure out how to use Snip & Sketch, but the same could be said for any other utility you might choose.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13723) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Identifying Applied AutoFilters

Apply an AutoFilter to a worksheet, and you can quickly forget exactly what that AutoFilter entailed. Here are a couple ...

Discover More

Tracking Down Invalid References

When you discover that there is an invalid reference in a workbook, you can have a bear of a time tracking down the ...

Discover More

Printing Images Based on Hidden Text Setting

When you print your document, the images in the document are normally printed. What if you want only some of your images ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Understanding the Normalize Text Command

Word includes tons of internal commands that you can access as you customize your system. One of these is the Normalize ...

Discover More

Cascading Document Windows

Want the various documents you have open to be cascaded on-screen so you can organize them easier? The capability is ...

Discover More

Getting Help Offline

Word provides two different sources from which you can get help—either online or offline. By default, Word uses the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.