Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Getting Rid of Background Color in All Tables.

Getting Rid of Background Color in All Tables

by Allen Wyatt
(last updated February 2, 2019)

Debbie receives documents that routinely have multiple tables in them, and those tables are usually shaded with a background color. She has to remove the shading individually, for each table, so she can print the documents correctly. Debbie wonders if there is a way she can get rid of the background colors in one pass.

There are a couple of methods that you could try. First, you could define your own table styles that reflect how you want the tables to appear. Then all you'd need to do is select each table and apply the styles. This method would also have the benefit of being a solution that is "distributable" to others in your organization so that, perhaps, they would format the tables correctly in the first place.

Another way of handling the problem is to create a simple macro that steps through each table and reset the table's shading. Here's an example:

Sub ClearTableBGColor()
    Dim t As Table

    For Each t In ActiveDocument.Tables
        With t.Shading
            .Texture = wdTextureNone
            .ForegroundPatternColor = wdColorAutomatic
            .BackgroundPatternColor = wdColorAutomatic
        End With
    Next
End Sub

You can run the macro at any time and all the tables in the document are affected. If you need to change the formatting for tables in lots of documents, you may want to assign the macro to the Quick Access Toolbar or to a shortcut key.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11022) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Getting Rid of Background Color in All Tables.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting From Numbers to Text

If you have a range of numeric values in your worksheet, you may want to change them from numbers to text values. Here's ...

Discover More

Wrong Values Merged from Excel

When you use an Excel workbook as a data source for your merged document, you may be surprised if what is merged doesn't ...

Discover More

Modifying Windows Startup Services

Windows takes advantage of many different operating system components called services. Most of the Windows services are ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Changing Cell Alignment

Individual cells in a table can be aligned any way you desire. As pointed out here, just select the cell and apply the ...

Discover More

Indenting a Table

Insert a table into your document and it normally appears aligned with the left margin. Word allows you to indent the ...

Discover More

Right Aligning a Table Column with an Indent

Word allows you to get a bit fancy in formatting the alignment of your tables. In this tip, you discover how to enter ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.