Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Return Address Labels.

Printing Return Address Labels

by Allen Wyatt
(last updated April 1, 2017)

A common type of label that people create is a return address label. You can use Word to quickly print return address labels. Simply follow these steps:

  1. Display the Mailings tab of the ribbon.
  2. Click the Labels tool, in the Create box. Word displays the Envelopes and Labels dialog box with the Labels tab selected. (See Figure 1.)
  3. Figure 1. The Labels tab of the Envelopes and Labels dialog box.

  4. If you need to change the type of labels on which you are printing, click on the Options button and use the Labels Options dialog box to select the proper label stock.
  5. In the Envelopes and Labels dialog box, make sure the Use Return Address check box is selected. (This check box is near the upper-right corner of the dialog box.) Your return address should appear in the Address area of the dialog box.
  6. Print your labels as you normally do.

If your return address does not appear in step 4, then you may not have set it up in Word. You can set up your return address by following these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Advanced.
  3. Scroll through the options available until you see the General section. (See Figure 2.)
  4. Figure 2. The General section of the advanced options of the Word Options dialog box.

  5. In the Mailing Address box, enter your return address.
  6. Click OK.

Now you can go back and print return address labels, as described at the beginning of this tip.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8720) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Printing Return Address Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting UNIX Date/Time Stamps

If you import information generated on a UNIX system, you may need to figure out how to change the date/time stamps to ...

Discover More

Printing Columns and Rows

If you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...

Discover More

Creating a Chart

Creating a graphic chart based on your worksheet data is easy. This tip provides a couple of different ways you can start ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Specifying a Label Stock for Saved Documents

When you create a document designed to be printed on a particular type of label stock, it might be helpful if Word ...

Discover More

Formatting Labels

Need your labels to look a certain way? You can save time by formatting them before Word actually creates the sheet of ...

Discover More

Backing Up Label Layouts

Once you create a custom label layout it is a good idea to backup the layout on a different hard drive in the event of a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.