Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Searching for Text With a Certain Format.

Searching for Text with a Certain Format

by Allen Wyatt
(last updated October 24, 2015)

2

Word has a power search capability that you can use to search not only for text, but also for any formatting you have applied. For instance, you can search for specific character formats applied to your text by following these steps:

  1. If you are using Word 2007 press Ctrl+F. If you are using Word 2010 or Word 2013, display the Home tab of the ribbon, click the down-arrow next to the Find tool in the Editing group and click Advanced Find. Word displays the Find tab of the Find and Replace dialog box.
  2. Click on the More button if it is available. Word displays an expanded version of the Find and Replace dialog box. (See Figure 1.)

    3. Figure 1. The Find tab of the Find and Replace dialog box.

  3. Delete anything in the Find What box. Click on the No Formatting button if it is available.
  4. Click on the Format button and then choose Font. Word displays the Find Font dialog box. Notice that all the character attributes (Superscript, Subscript, and so on) in the Effects area are shaded. This means these attributes do not matter; they are ignored by Word when searching. (See Figure 2.)

    5. Figure 2. The Find Font dialog box.

  5. Select the character attributes you want the matched text to have. Make sure the check box beside the attribute is selected. It should have a check mark in it without any gray.
  6. Click on OK.
  7. Click on Find Next.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10762) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Searching for Text With a Certain Format.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

How to Stop a Table Row from Splitting Over Two Pages

Do you want your table rows to be split between pages? Word allows you to format the table so that rows stay together and ...

Discover More

Finding the Nth Root of a Number

Finding a square root is easy because Excel provides a worksheet function for that purpose. Finding a different root may ...

Discover More

Putting Shift+F4 On the Quick Access Toolbar

The Shift+F4 shortcut is very helpful when you want to repeat an action, such as finding the next occurrence of whatever ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Searching for Formatting

When searching for text, Word can pay attention to more than just the characters in the text. It can also pay attention ...

Discover More

Searching for Borders

Want to find all the paragraphs in your document that have borders applied to them? The regular Find and Replace tool ...

Discover More

Searching for Periods Not Followed by a Space

Most periods should be followed by at least one space. What if you think there may be some errors in how your post-period ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 9?

2016-09-23 09:24:59

allen@sharonparq.com

Rick: It does work in Word 2016. You just need to make sure you display the "Advanced Find and Replace" dialog box. You do that by following the directions in step 1. (It works the same in Word 2016 as in 2013 in this regard.)

-Allen

2016-09-23 03:31:00

Rick

I have relied on this capability in Word for ages in every version I've ever used. It does not work in Word 2016. I'm baffled.

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2020 Sharon Parq Associates, Inc.