Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: An Automatic File Name.

An Automatic File Name

by Allen Wyatt
(last updated February 20, 2016)

3

One of the properties that Word allows you to save with a document is a title for the document. If you use this property regularly with your new documents, you can create a way for Word to automatically name your document by looking at the title you provided.

This particular macro is well suited for use with letters, although it could be easily modified for other types of documents. The macro is named FileSaveAs, so it replaces the built-in Save As command. The best place to save this macro is in the template you use for your letters:

Sub FileSaveAs()
    Dim MyDocTitle As String
    MyDocTitle = Format(Date, "yymmdd") + " letter"

    Selection.HomeKey Unit:=wdStory
    Selection.Find.ClearFormatting
    With Selection.Find
        .Text = "^pDear "
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindContinue
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With
    Selection.Find.Execute

    If Selection.Find.Found Then
        Selection.MoveRight Unit:=wdCharacter, Count:=1
        Selection.EndKey Unit:=wdLine, Extend:=wdExtend
        Selection.MoveLeft Unit:=wdCharacter, Count:=2, Extend:=wdExtend
        If Len(Selection.Text) > 1 Then
            MyDocTitle = MyDocTitle + " to " + Selection.Text
        End If
    End If

    With Dialogs(wdDialogFileSummaryInfo)
        .Title = MyDocTitle
        .Execute
    End With

    Dialogs(wdDialogFileSaveAs).Show
End Sub

Note that this macro only works properly when you are first saving a new document. If you use it with an existing document (one previously saved under a different name), the original name is still suggested as the default in the Save As dialog box, even though the document title is modified.

The macro can be assigned to the Quick Access Toolbar or a shortcut key so you can save your documents and name them automatically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10358) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: An Automatic File Name.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Copying and Moving Footnotes

Want to get your footnotes from one place to another in a document, or even from one document to another document? It's easy ...

Discover More

What Changes Did I Make In that Template?

When you make changes that affect a template, Word usually asks you if you want to save those changes when you exit the ...

Discover More

Formatting Footnote Reference Marks

The reference marks that appear for footnotes in a document are normally just superscripted digits. If you want to change the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Files Opening Slowly If Many Files Exist

Managing large numbers of documents in Word can lead to some interesting challenges. One potential challenge is that your ...

Discover More

Embedding TrueType Fonts

If you need to make sure that the fonts in your document can be used by another person or on a different system, you'll need ...

Discover More

Linking Word Documents

Want to add one document to another document? You can do it by adding links, described in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

2017-07-25 13:14:08

Jamies Benson

I believe following a recent update, MS Office has appended a date and time to every file (document, spreadsheet, etc), and is creating a new file with a new date and time after every change and save. How do I shut this off?


2017-01-29 02:47:53

Jaleel

What about if i need to save multiple documents on the same day. What is the code


2016-02-22 09:56:02

Paul Ramshaw

I have a question about the rules Word uses to create an automatic title for a new document. I often create documents that have a title (e.g., McInery review 2-22-16), and Word creates an automatic title that stops at the first hypen (e.g., McInery review 2). Is there a way to get Word to use the whole first line of the document even if it has punctuation like hyphens in it, or, more simply, to include hyphens as text?

Thanks,
Paul


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.