by Allen Wyatt
(last updated August 3, 2019)
Peter has the latest version of Word with his subscription to Office 365. When he uses Ctrl+O to display the Open dialog box, he sees not only Word documents listed, but also PDF documents. Peter wants to only see the Word documents to choose from, not all of them.
Microsoft, in its wisdom and to the users' frustration, actually provides two Open dialog boxes with Office 365. When you first press Ctrl+O, Word displays an Open dialog box that provides several options at the left and the most recently opened documents to the right. (See Figure 1.)
Figure 1. The first Open dialog box.
This, technically, isn't a dialog box; it is considered a part of the "backstage" interface. I suspect, however, that this is not the Open dialog box that Peter is referring to. The second Open dialog box is displayed when, from the first Open dialog box, you click the Browse option at the left of the screen. (See Figure 2.)
Figure 2. The second Open dialog box.
In this dialog box—and it really is a dialog box—notice the drop-down list at the bottom-right, just above the Open button. This is used to indicate what types of files you want showing in the dialog box. The default for this drop-down list is All Word Documents. Microsoft includes in this PDF documents, for some unknown reason. (Why Microsoft would consider a PDF document to be a Word document is beyond comprehension.)
The solution is to use the drop-down list to choose the Word Documents option. In other words, change the selection in the drop-down list from "All Word Documents" to "Word Documents." This excludes the PDF files from what you see in the dialog box. It may also exclude other types of files, but which ones is pretty fuzzy to determine since Microsoft doesn't let anyone know what is included in "All Word Documents."
Your change in the drop-down list should also be persistent, meaning it should still match your choice the next time you display the dialog box and, even, the next time you start a Word session.
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