Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving an Envelope for Future Use.

Saving an Envelope for Future Use

by Allen Wyatt
(last updated December 26, 2015)

5

There are times when you may need to print several envelopes that have the same delivery address, or you may need to keep an envelope on file for future use. The developers at Word provided the capability to add an envelope to your current document, but not to create a new document that contains just an envelope (as they did with labels).

If you find yourself in this situation, follow these steps:

  1. Open the existing document that contains the address you want to use on your envelope.
  2. Highlight the address and copy it to the Clipboard by pressing Ctrl+C.
  3. Create a new document.
  4. Display the Mailings tab of the ribbon.
  5. Click Envelopes in the Create group. Word displays the Envelopes and Labels dialog box.
  6. Make sure the Envelopes tab is selected. (See Figure 1.)
  7. Figure 1. The Envelopes tab of the Envelopes and Labels dialog box.

  8. Place the insertion point in the Delivery Address area.
  9. Press Ctrl+V to paste the address you copied in step 2.
  10. Using the tools in the dialog box, format the envelope as you desire.
  11. Click on the Add to Document button. This creates your envelope.

You now have your envelope and can save it in a file, if you so desire. When it is time to print your envelope, you can do so as you would with any other document, including printing multiple copies. The only caveat is that you should only print page 1 of the document (which is the envelope itself). If you print the entire document, you will get a blank page after the envelope.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10309) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Saving an Envelope for Future Use.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 4 + 1?

2017-10-18 11:38:30

Jay Busa

To Save JUST The Envelope:

After adding the envelope to a document:

With the insertion point in the envelope, go to Page Setup. (Select Page Layout Tab, click on the small (dialog launcher) arrow on the bottom right corner of the Page Setup group).

Do not change any settings, but click OK. (Note near the bottom that the Apply To: dropdown default is 'This Section')

Click in the "letter" section then Press F4 (Fn F4 on some laptops). This will duplicate the new Page Setup settings, and the “letter” section will now appear as an envelope also (margins, paper size, page orientation, etc.).

Hold the shift key and press the [UP] arrow. This will select the original Section Break [Section Break (Next Page)] You will see a highlighted row just below the Return Address. The first time, you may want to click [SHIFT][CTRL][*] to see the Section Break Code, but it is not necessary.
Press [DELETE]. This will delete Section Break and the “letter”, and leave only the Envelope.
Save the Envelope.

[Acknowledgments to Suzanne S. Barnhill and Herb Tyson]


2017-10-14 15:13:52

Richard Lehman

This is annoying. In the past I didn't have to save a letter with the envelope in Word. I could create a separate envelope and save it alone. Why can't I do that now?


2016-12-01 06:29:57

jerry

how to save an envelope address for the future, not doc


2016-05-29 23:27:52

Sandra Ruffen

I'd like to know how to save an envelope without a document, just the envelope for future needs


2015-12-28 12:44:12

John Shiffler

I think technically (at least in my experience) you want to either print current page (easiest to remember) or page 0 (zero) to get just the envelope (not page 1 as noted); adding the envelope into the document makes the envelope appear to be the first page but the page number is actually 0.


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