Word includes an Envelopes feature that makes it pretty easy to create your own professional-looking envelopes. The feature makes certain assumptions about how different parts of the envelope should be printed. This includes the font that Word uses to print the envelope's information.
When creating an envelope, Word depends on predefined styles. The style used for the main address on the envelope is, appropriately enough, Envelope Address. Likewise, the style used for the return address is named Envelope Return. When you instruct Word to create the envelope, these styles are grabbed and used for formatting the addresses on the envelope.
If you want to change the font used by Word in creating envelopes, you need to change the style used for this purpose by Word. To do this, follow these steps:
Figure 1. The Style Pane Options dialog box.
Figure 2. The Modify Style dialog box.
Figure 3. The Font dialog box.
When done, you should repeat these steps if you want to change the font used for the return address. The only difference, of course, is that in steps 7 and 8 you should select the Envelope Return style.
When you save your document or close Word, you are asked if you want to save your changes to the template. Make sure you do this. Your envelopes, when created in a document that uses this template, should now use the font you specified.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6111) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Changing the Default Font for Envelopes.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Got a reply envelope you want to create? Why not put a placeholder for the stamp on the envelope? It's easy to do if you ...
Discover MoreWhen you create envelopes in Word, you may want to adjust where the return address and main address are printed. Doing so ...
Discover MoreYou can easily use Word to print envelopes for your letters. What happens, however, if your printer insists on pushing ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-04-30 14:30:33
Fran
Thank you!!
2020-01-26 11:48:22
Brent
A much trickier question....................
I have MANY envelope addresses saved to print addressed envelopes from, each in a separate Word 2000 file.
These were all formatted with the Arial font in Word 2000.
However when I open them in Word 2010, they come up with Times New Roman
I don't know why they would come up in Times New Roman when they were originally saved as Arial.
How can I convert them to come up in Arial (default font on Word 2010) without retyping and saving each address document?
2019-06-26 12:38:39
Melanie W.
Thank you for the step-by-step explanation... your directions worked perfectly! Word in Office 365 ProPlus did not ask me if I wanted to save changes to the template when I closed the program, but it apparently did save the changes, because the change is still in place after reopening Word. Thanks again!
2019-01-21 16:54:21
CHARLES G STEVENS
Thanks for the explanation. Checking apply to new documents was the essential element to solving my problem.
2018-02-14 14:16:39
Virginia H.
Worked exactly as needed! Thanks so much!
2017-08-24 14:03:56
Kerry E.
I followed the directions but when I closed the blank document, it did NOT ask me if I wanted to save changes to the template. Then I opened the Word document I had saved, which was a letter, and I clicked on Mailings - Envelopes, and it was back to defaulting to +Headings font instead of the Times New Roman that I want.
If the key is making sure my changes to the Normal template get saved, but I am not getting the prompt that ensures that this happens, how can I force it to give me a chance to save my changes to the template?
2017-04-04 13:34:24
Ron
Perfect, Thanks
2017-01-25 13:56:46
Jill H.
Thank you!
2017-01-18 18:18:28
I figured it out ! Yay! Thank you!!
2017-01-18 18:12:33
Kathy Bastian
This procedure does not work for my version which is Professional 2013 When I click on the Styles box there is a list of items, but Envelope address is not one of them. I am simply trying to change the font when creating envelopes. Was really hopeful when I found these instructions. ;- (
2016-11-16 14:42:40
JudyJ
For some reason - it is not working for me - Can you provide additional help?
2016-09-02 13:49:28
Denise Norris
Thank you so much for this information. I have been struggling with this forever and I followed your instructions and everything is back to normal.
One less thing to deal with - much appreciated!
2016-08-23 22:59:34
Chiknstik
Whew! What a complex process! Thank you for the ONLY place on-line (including MS) where I found the solution to my issue. (Locking the default address font in new Word 2007 documents.)
2016-08-03 17:29:13
Ron
didn't work
2016-05-16 11:41:29
HUTCH CALVERT
THIS WAS A GODSEND. I'D BEEN WRESTLING WITH THIS PROBLEM FOR A FEW WEEKS. THANK YOU.
2016-03-21 09:50:28
Linda Dellinger
HALLELUJAH!!! Envelope and cut and paste fonts have been driving me to the brink. Thank you, thank you, thank you.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2021 Sharon Parq Associates, Inc.
Comments