Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Addresses To a Set of Address Labels.
Written by Allen Wyatt (last updated August 6, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
Terri has made several pages of address labels. After completing them she realized that she forgot some addresses. Terri wants to make sure that the addresses on the finished labels are in order, by address, so she is wondering how she can insert the missing address labels without having to do them all over again.
It is unclear how you created the address labels to begin with and that information, to a large degree, determines how big of a job it is to "do them all over again." Unfortunately, there is no way to insert a label into the midst of a group of existing labels and have the labels readjust themselves to accommodate the information you are inserting. You can, however, add a row in your table (labels are organized in a table) and then use the new row to insert the new address. If there are multiple labels on each row, then this solution may not be satisfactory because it means you end up with some blank, wasted labels in your printout.
The best solution is to make sure that your addresses are stored in some type of data source (such as Excel or Outlook) and then use Word's mail merge capabilities to create labels whenever you need them. Storing the addresses in this manner makes them easier to sort and organize, and using mail merge is pretty easy, once you know how to do it. (You can discover how to create labels using mail merge in other issues of WordTips.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9166) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Adding Addresses To a Set of Address Labels.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
There is a whole passel of labels pre-defined in Word. You are not limited to this passel, however; Word allows you to ...
Discover MoreNeed to print more than one copy of mail-merge labels? There are a number of different approaches you can take to getting ...
Discover MoreWant the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments