Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing Label Sizes.

Changing Label Sizes

by Allen Wyatt
(last updated August 17, 2019)

1

Veronica has a document that contains labels, with names already in place. The document is intended to be printed using Avery 5162 labels, but Veronica wants to change the document so it uses Avery 5163 labels. She wonders if there is a way to change label size without the requirement of recreating the entire document.

There are a couple of ways you can approach this problem. It is important, though, to remember that a label document is nothing but a large table that is formatted to match the dimensions of your labels. Understanding this, you could easily examine the table settings used in creating Avery 5163 labels and then change the table settings in your old document to match them. Because you change the table settings to match what is required for the new labels, you should be able to print on them with no problems.

Another idea is to create a new document consisting of empty Avery 5163 labels and then copy the data from the old Avery 5162 document to the new document. As long as you don't copy the table structure—just the data—you should have no problem.

If your labels are all the same, then the easiest method of converting to the desired label format is simply to use much of the same process you used to create the labels in the first place. Follow these steps:

  1. Open the existing document, the one that contains your labels in the Avery 5162 format.
  2. Press Ctrl+A to select the entire document.
  3. Press Ctrl+c to copy the selection to the Clipboard.
  4. 4 Display the Mailings tab.
  5. Click the Labels tool in the Create group. Word displays the Labels tab of the Envelopes and Labels dialog box. (See Figure 1.)
  6. Figure 1. The Labels tab of the Envelopes and Labels dialog box.

  7. Click Options. Word displays the Label Options dialog box. (See Figure 2.)
  8. Figure 2. The Label Options dialog box.

  9. Using the Label Vendors drop-down list, choose Avery US Letter.
  10. In the Product Number list, choose 5163.
  11. Click OK. Word closes the Label Options dialog box.
  12. Make sure the Full Page of Same Label radio button is selected.
  13. Click New Document. Word creates a new document using the label format you specified in steps 7 and 8.
  14. At this point you should have two documents—one that is your original (Avery 5162 format) and one that is your new document (Avery 5163 format). The new document contains a full set of labels based on the first label in your original document. Continue with the following steps to complete the process of creating the new document with your original labels in the new Avery 5163 format:

  15. Press Ctrl+A to select the entire new document.
  16. Press Ctrl+v to paste the contents of the Clipboard (from step 3) into the new document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6276) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Changing Label Sizes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Text to an AutoShape

You can add text to all sorts of drawing shapes, not just text boxes. Here's how easy it is.

Discover More

Finding an Optimal Table Height

Word can adjust the height of individual rows in a table based on the information you put in each row. This may not ...

Discover More

Performing Calculations while Filtering

The advanced filtering capabilities of Excel allow you to easily perform comparisons and calculations while doing the ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Adding Addresses To a Set of Address Labels

Got a bunch of pages labels and you need to insert a label into the middle of the bunch? This isn't easy to do in Word, ...

Discover More

Changing Label Printing Order

If you want to change the order in which labels are printed when doing a mail merge, Word doesn't provide many options. ...

Discover More

Printing Multiple Label Copies when Merging

Need to print more than one copy of mail-merge labels? There are a number of different approaches you can take to getting ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 - 3?

2020-06-08 14:04:06

Kelly

This doesn't work because, when you Ctrl+v the content from your old labels into the new labels, the table formatting comes with it, so you end up with the exact same size labels you started with.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.