Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating Labels.
by Allen Wyatt
(last updated March 2, 2019)
Word includes a handy utility that allows you to easily create labels containing any wording you would like. For instance, you might like to have some labels that contain your return address, or others that serve as labels for products or collection items.
The first step in creating labels, believe it or not, doesn't even require Word. It involves running down to your local office supply store (OK—you can use a catalog or shop online if you want) and picking up the labels you want to use. If you haven't looked lately, it seems there are hundreds of different types of labels, each designed for a different purpose.
To use labels with Word, it is a good idea to either purchase Avery labels or look for their equivalents. The numbers assigned by Avery to their labels have in some sense become a standard for labels. In fact, many other vendors produce labels that use the same part numbers as Avery labels. These numbers will come in very handy when you start using Word to create your labels.
Once you have the labels you are ready to sit down and become creative. Simply follow these steps within Word:
Figure 1. The Labels tab of the Envelopes and Labels dialog box.
Figure 2. The Label Options dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12500) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Creating Labels.
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