Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Showing Only Added Text with Track Changes.

Showing Only Added Text with Track Changes

Written by Allen Wyatt (last updated January 11, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021


2

When working with Track Changes while editing a document, you may want to configure Word so that you see only the text you are adding and that any text you delete is simply hidden. You can accomplish this by following these steps if you are using Word 2019 or Word in Office 365:

  1. Display the Review tab of the ribbon.
  2. Click the small icon in the lower-right corner of the Tracking group. (This is the Change Tracking Options tool.) Word displays the Track Changes Options dialog box.
  3. Click the Advanced Options button. Word displays the Advanced Track Changes Options dialog box. (See Figure 1.)
  4. Figure 1. The Advanced Track Changes Options dialog box.

  5. Using the Deletions drop-down list, choose Hidden.
  6. Click OK to close the Advanced Track Changes Options dialog box.
  7. Click OK to close the Track Changes Options dialog box.

If you are using Word 2013 or Word 2016 then the steps are a bit different:

  1. Display the Review tab of the ribbon.
  2. In the Tracking group, click the down-arrow by the Track Changes tool.
  3. Choose Change Tracking Options. Word displays the Track Changes Options dialog box.
  4. Click the Advanced Options button. Word displays the Advanced Track Changes Options dialog box.
  5. Using the Deletions drop-down list, choose Hidden.
  6. Click OK to close the Advanced Track Changes Options dialog box.
  7. Click OK to close the Track Changes Options dialog box.

Follow these steps if you are using Word 2007 or Word 2010:

  1. Display the Review tab of the ribbon.
  2. In the Tracking group, click the down-arrow under the Track Changes tool.
  3. Choose Change Tracking Options. Word displays the Track Changes Options dialog box. (See Figure 2.)
  4. Figure 2. The Track Changes Options dialog box.

  5. Using the Deletions drop-down list, choose Hidden.
  6. Click OK.

That's it; Word will now show your additions to the document but hide anything you delete. For some types of editing this can result in a much easier-to-understand document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8340) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Showing Only Added Text with Track Changes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Working With Multiple Printers

If you have multiple printers accessible to your computer, you may need a way to quickly print your worksheet on a ...

Discover More

Locking Icons on the Desktop

Your desktop is supposed to be place where you can put your most-often-used program and file icons. You can spend hours ...

Discover More

Jumping to the Start or End of a Document

When creating macros, it is often necessary to move the insertion point around the document so that text can be processed ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!

More WordTips (ribbon)

Making Word Stop at the End of a Document when Reviewing Changes

The Track Changes tool is a great help when you want to see what edits have been made to a document. When you review ...

Discover More

Examining Tracked Changes in a Macro

The Track Changes feature in Word is very handy when you need to see what edits are made to a document. Using a macro, ...

Discover More

Pasting Text with Track Changes

Track Changes is a great tool for developing documents. If you want to copy text from one document to another, with ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three less than 4?

2020-01-13 16:18:38

Caran

Joan, I think you need to find the style Comment Text and modify it to be a larger size. You might have to search for a hidden style if Comment Text style isn't in the list of styles.


2020-01-13 09:01:57

Joan D'Angelo

Is there a way to increase the size of comments only when using track changes/ When printing, the comments appear way smaller than the document and are difficult to read. Thank you.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.