Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Select All Changes By a Particular Reviewer.

Accept All Changes by a Particular Reviewer

Written by Allen Wyatt (last updated June 25, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


Barry uses Word's Track Changes feature to keep tabs on what many different reviewers do to a document. He recently asked if there was a way to accept all the changes from a particular reviewer, but not those from the other reviewers.

This is rather simple to do in Word. Just follow these steps:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Click the Show Markup tool (in the Tracking group) and then click Specific People | All Reviewers (later versions of Word) or click Reviewers (earlier versions of Word). You should see a list of the reviewers with changes in the current document.
  3. Make sure a check mark appears only beside the reviewer whose changes you want to see.
  4. Click the down-arrow under the Accept tool in the Changes category. Word displays a drop-down menu.
  5. Choose Accept All Changes Shown. Word accepts all the changes shown, meaning only those from the single reviewer.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10273) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Select All Changes By a Particular Reviewer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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