Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Select All Changes By a Particular Reviewer.

Accept All Changes by a Particular Reviewer

Written by Allen Wyatt (last updated June 25, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

Barry uses Word's Track Changes feature to keep tabs on what many different reviewers do to a document. He recently asked if there was a way to accept all the changes from a particular reviewer, but not those from the other reviewers.

This is rather simple to do in Word. Just follow these steps:

Make sure the Review tab of the ribbon is displayed.
Click the Show Markup tool (in the Tracking group) and then click Specific People | All Reviewers (later versions of Word) or click Reviewers (earlier versions of Word). You should see a list of the reviewers with changes in the current document.
Make sure a check mark appears only beside the reviewer whose changes you want to see.
Click the down-arrow under the Accept tool in the Changes category. Word displays a drop-down menu.
Choose Accept All Changes Shown. Word accepts all the changes shown, meaning only those from the single reviewer.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10273) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Select All Changes By a Particular Reviewer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Aligning Decimal Numbers in Tables

Need to align numbers around their decimal point within a table? It's easy to do by using the three simple steps provided ...

Discover More

Deleting Cells

You can modify the structure of a table by deleting cells. This tip shows just how easy it is to delete one (or more) ...

Discover More

Sizing Columns and Rows Using the Keyboard

Are you a keyboard-only user wondering how you can set column width or row height without using the mouse? This tip ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Using Different Colors with Tracked Changes

When changes are made in a document with Track Changes turned on, each author's changes are normally shown in a different ...

Discover More

Displaying Edits by Date

Track Changes is a great tool; it allows you to see what changes were made in a document and then determine whether you ...

Discover More

Accepting All Formatting Changes

Tired of wading through a bunch of formatting changes when you have Track Changes turned on? Here's how to accept all ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is eight less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.