Accept All Changes by a Particular Reviewer

Written by Allen Wyatt (last updated June 25, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

Barry uses Word's Track Changes feature to keep tabs on what many different reviewers do to a document. He recently asked if there was a way to accept all the changes from a particular reviewer, but not those from the other reviewers.

This is rather simple to do in Word. Just follow these steps:

Make sure the Review tab of the ribbon is displayed.
Click the Show Markup tool (in the Tracking group) and then click Specific People | All Reviewers (later versions of Word) or click Reviewers (earlier versions of Word). You should see a list of the reviewers with changes in the current document.
Make sure a check mark appears only beside the reviewer whose changes you want to see.
Click the down-arrow under the Accept tool in the Changes category. Word displays a drop-down menu.
Choose Accept All Changes Shown. Word accepts all the changes shown, meaning only those from the single reviewer.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10273) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Inserting the Name of the Last Person to Save the Document

Who saved the document the last time? Word keeps track of that information, and you can insert the person's name into the ...

Discover More

Countering Compressed Columns

If you open a workbook and find that the width of some of your columns has been changed, the discovery can be ...

Discover More

Inserting the User's Name in a Cell

Need to understand who is using a particular workbook? There are a number of ways you can find out, as discussed in this tip.

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Getting a Warning for Markup

Many people, when collaborating on a document with others, use the Track Changes feature to show the effects of their ...

Discover More

Finding Changes Made by Two People

The Track Changes feature in Word can be very helpful when multiple people are working on a document. What if you want to ...

Discover More

Making Word Stop at the End of a Document when Reviewing Changes

The Track Changes tool is a great help when you want to see what edits have been made to a document. When you review ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is two less than 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.