Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Embedding Your Phone Number in a Document.

Embedding Your Phone Number in a Document

by Allen Wyatt
(last updated April 21, 2017)

2

Microsoft Word is used quite extensively in corporate environments to create a wide array of documents. It is often desirable to know exactly who created a document, particularly if it has been months since a document was last reviewed. In the document properties Word keeps track of some data that can be used to help identify an author. One piece of data that could be very helpful is the phone number of the document's author. To specify a phone number, follow these steps if you are using Word 2010 or Word 2013:

  1. Click the File tab of the ribbon and make sure that Info is selected at the left side of the screen.
  2. Click the Properties drop-down list and choose Advanced Properties. Word displays the Properties dialog box for the document.
  3. Make sure the Custom tab is displayed. (See Figure 1.)
  4. Figure 1. The Custom tab of the Properties dialog box.

  5. In the list of properties at the top of the dialog box (listed in the Name control), choose Telephone Number.
  6. In the Value box, enter the phone number you want associated with the document.
  7. Click on Add.
  8. Click OK.
  9. Close the Document Information Panel.

If you are using Word 2007 the steps are a bit different:

  1. Click the Office button and then click Prepare and, finally, Properties. Word displays the Document Information Panel at the top of your document, just below the ribbon.
  2. Use the Document Properties drop-down list (top-left corner of the Document Information Panel) to choose Advanced Properties. Word displays the Properties dialog box for the document.
  3. Make sure the Custom tab is displayed.
  4. In the list of properties at the top of the dialog box (listed in the Name control), choose Telephone Number.
  5. In the Value box, enter the phone number you want associated with the document.
  6. Click on Add.
  7. Click OK.
  8. Close the Document Information Panel.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6830) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Embedding Your Phone Number in a Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 9?

2016-07-18 11:17:56

Jim Shelburn

I have developed and maintain a member directory. I make changes to the directory and then save it as a pdf file. I want members to be able to dial the phone number directly for the directory on their mobile devices. How can I do this?


2016-04-08 14:53:22

vincent

I own http:.//www.lawncarefairhope.com and I am trying to add my phone number to a word document I will be sending out to my lawn care clients. Most of my clients receive their e-mail on their phones. The document will have time sensitivity so I would love it if all th e clients had to do was click the number and call me.

Can you help me make this happen.

Thanks,

Vincent George
Fairhope, Alabam


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