Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Unable to Edit Document with Embedded Fonts.

Unable to Edit Document with Embedded Fonts

by Allen Wyatt
(last updated February 7, 2015)

Joann tried sharing a document that contained embedded fonts with a co-worker, and the co-worker was unable to edit the document. Joann wonders if this is a common occurrence.

In short, it can be a common occurrence. Fonts that can be embedded in a Word document can have different attributes associated with them by the font designer. Those attributes can have an affect upon what can be done with the fonts. This is discussed in detail in this WordTip:

http://wordribbon.tips.net/Pages/T013370

Thus, to make sure that someone else can edit your document, you may want to skip using embedded fonts and make sure that the other person actually has the font installed on their system. If you are unsure as to what the font's creator has specified can be done with the font, you can use this free utility:

http://www.microsoft.com/typography/TrueTypeProperty21.mspx

If you find that there are no restrictions on the font, or the other person has the exact same font installed on their system, then there could be some other problem causing the issue. The two most likely causes you'll want to check are whether the document has some sort of protection on it and whether there is some macro required to be automatically run when the document opens. (The macro would be on your system, but not necessarily on the other person's. If the macro isn't there, then the document may not "function" properly.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13371) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Unable to Edit Document with Embedded Fonts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Automatically Changing Tab Stops in the Footer

If you use a tab stop in your footer to align information at the right margin, you may not get what you expect when you ...

Discover More

First and Last Names in a Page Header

When you have a worksheet that includes a long list of names, you may want the first and last names on each page to ...

Discover More

Understanding Grayscale Images

Word allows you to easily add images to your documents. For documents intended for monochrome printers, grayscale images ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Changing Lots of Title Properties

Word maintains a collection of descriptive properties for each document you create. One of these properties is the Title ...

Discover More

Creating Custom Document Properties

Word allows you to keep track of any number of custom properties about a document. Here's how to create those properties ...

Discover More

Incorrect Last Modified Date on E-mailed Documents

Word maintains, in a document's properties, several dates such as the date the document was created and last accessed. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.