Document Properties

Word tracks several pieces of information stored in each document known as "properties." These tips explain how to view and edit the information stored with your document. You may need to add information or reference it in your document, as described in these tips.

Tips, Tricks, and Answers

The following articles are available for the 'Document Properties' topic. Click the article''s title (shown in bold) to see the associated article.

   Automatically Setting Document Properties
Document properties are used to define metadata that is stored with a document. If you need to often set document properties, you may be searching for a way to make the process more automatic. This tip examines how you can approach the task.

   Blocking the First Sentence from File Info
When you save a file, the information from the start of the file is saved in the properties for the document and can be seen with very little trouble. If you want to hide this information from prying eyes, here's how to do it.

   Changing Lots of Title Properties
Word maintains a collection of descriptive properties for each document you create. One of these properties is the Title property. If you want to change this specific property in a large number of documents, you'll need to resort to using a macro, as described in this tip.

   Controlling Document Properties
Word keeps track of quite a bit of document-related information that it refers to as "properties." Here's how to control those properties and make changes in them.

   Creating Custom Document Properties
Word allows you to keep track of any number of custom properties about a document. Here's how to create those properties and later use them in a document.

   Embedding Your Phone Number in a Document
One way you can designate your responsibility for a document is to add your phone number to it. There is no need to add your phone number in the actual document text, however. Instead you can add your phone number to the properties that Word maintains for each document.

   Incorrect Last Modified Date on E-mailed Documents
Word maintains, in a document's properties, several dates such as the date the document was created and last accessed. Those dates can and often are modified by Word at seemingly inopportune times. Here is a quick look at what you can do about this situation.

   Marking Multiple Documents
After using Word for a while, it is easy to accumulate quite a few documents. At some point you may want to make a change to each of the documents in a folder. This tip explains the basics of how to easily make such a change, without the need to manually open and edit each document.

   Unable to Edit Document with Embedded Fonts
What are you to do if you embed fonts in a document and then someone else cannot make changes to that document? Chances are good that this scenario has to do with the characteristics of the fonts you are embedding. Here are some things to check out.

   Using Document Properties to Ensure Consistent References
If you need to refer to the same information over and over in a document, you may be interested in using custom document properties to implement those references. Defining the properties is easy and you can use the DOCPROPERTY field to later recall the information.

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