Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Documents in a Folder.

Printing Documents in a Folder

by Allen Wyatt
(last updated December 20, 2016)

Have you collected a bunch of documents in a folder, and you want to print all the documents? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Word. Follow these general steps:

  1. Display the folder that contains all the documents you want to print.
  2. Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
  3. Right-click on one of the selected documents. Windows displays a Context menu.
  4. Choose Print from the Context menu.

Word is automatically started and each document is printed, in turn. There are a couple of caveats to this approach. First, if you are using Windows 7 you must make sure that you are only trying to print files of like type. As long as all the files are Word documents, you should have no problems. Secondly, you can only print up to 15 documents at a time in this manner.

You can also apply a variation on this approach:

  1. In Word, display the Open dialog box.
  2. Using the controls in the dialog box, display the folder that contains the documents you want to print.
  3. Create a selection set of the documents you want to print.
  4. Right-click any of the selected documents and choose Print from the resulting Context menu.

If you prefer a macro approach to printing the documents, there are many different ways you can implement the macro. One example can be found in the Microsoft Knowledge Base, at this URL:

http://support.microsoft.com/kb/306346

The macro states it is for Word 2003, but it will work just fine with later versions of Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12036) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Printing Documents in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Noting Table Rows Containing a Character

If you want to have Word highlight rows in a table that contain a certain character, you need to resort to using a macro. ...

Discover More

Grouping Records in a Mail Merge

Need to group records in some manner when they are used in a mail merge? It can be frustrating when your records are not ...

Discover More

Returning Least-Significant Digits

Do you ever have a need to return just a few digits out of a number? This tip shows different formulas you can use to return ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Size Limit for Documents

Word can handle large documents, but how large is large? This tip examines the issue and provides some advice on how ...

Discover More

Linking Word Documents

Want to add one document to another document? You can do it by adding links, described in this tip.

Discover More

Setting a Default Document Format

Word allows you to save your documents in a variety of different formats. You can specify the format when you actually save, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.