Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Documents in a Folder.

Printing Documents in a Folder

by Allen Wyatt
(last updated June 30, 2018)

1

Have you collected a bunch of documents in a folder, and you want to print all the documents? There are a couple of quick and easy ways you can do this. The first method involves the use of Windows, not Word. Follow these general steps:

  1. Display the folder that contains all the documents you want to print.
  2. Create a selection set of the documents you want to print. (Select them all, using Ctrl and Shift to help put the selection set together.)
  3. Right-click on one of the selected documents. Windows displays a Context menu.
  4. Choose Print from the Context menu.

Word is automatically started and each document is printed, in turn. There are a couple of caveats to this approach. First, if you are using Windows 7 or Windows 10 you must make sure that you are only trying to print files of like type. As long as all the files are Word documents, you should have no problems. Secondly, you can only print up to 15 documents at a time in this manner.

You can also apply a variation on this approach:

  1. In Word, display the Open dialog box.
  2. Using the controls in the dialog box, display the folder that contains the documents you want to print.
  3. Create a selection set of the documents you want to print.
  4. Right-click any of the selected documents and choose Print from the resulting Context menu.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12036) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Printing Documents in a Folder.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Formatting Footers in Documents with Many Sections

Need to adjust all the footers or headers in a document that uses lots of them? It's easy to do if you understand how the ...

Discover More

Creating Two-Line Custom Formats

Creating custom formats is a very powerful way to display information exactly as you want it to appear. Most custom ...

Discover More

Changing Multiple Cells at Once

Excel includes several different methods of editing information in your cells. If you want to edit multiple cells all at ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Finding Duplicate Documents

Over time, it is very possible to end up with multiple copies of the same document on your system. If you have (or ...

Discover More

Some Documents Open Slower than Others

It's great when your documents open quickly, particularly when you need to work with lots of documents at the same time. ...

Discover More

Incorrect Page Counts Shown in Status Bar

A common statistic to see on the status bar is what page number you are working on in your document. If the page numbers ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 0?

2018-07-02 14:32:46

SRS

So I have used this method many times in the past. But I have noticed that it does not always print them in the order that they are in the folder. Do others find this to be true for them?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.