Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Table Header Rows after a Manual Page Break.

Table Header Rows after a Manual Page Break

by Allen Wyatt
(last updated May 3, 2014)

6

Ed had his table set up the way he wanted, with a couple of rows repeated at the top of each page. He ran into a problem, however, when he inserted a manual page break in the middle of the table. When he did, the formerly repeating rows no longer repeated at the top of the table.

The reason for this is rather simple—when you insert a page break into a table you are, in reality, splitting the table into two separate tables. The rows that were repeating are no longer in the new table, but in the original table.

To get around this problem, don't insert a manual page break in the table to force a row to a new page. Instead, use this formatting approach:

  1. Put the insertion point at the beginning of the row that you want on the new page.
  2. Display the Home tab of the ribbon.
  3. Click the small icon at the bottom-right corner of the Paragraph group. Word displays the Paragraph dialog box.
  4. Make sure the Line and Page Breaks tab is displayed. (See Figure 1.)
  5. Figure 1. The Line and Page Breaks tab of the Paragraph dialog box.

  6. Select the Page Break Before check box.
  7. Click on OK.

Now the row will always start at the beginning of a new page, your table is not "broken" into two parts, and your desired rows will still repeat at the top of each page.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13094) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Table Header Rows after a Manual Page Break.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Drawing a Curve

Ever wonder how to add a curved line to your document? With a little practice, adding curves is simple. Here's how.

Discover More

Adjusting Times for Time Zones

Collect a series of times in a worksheet, and you might need to adjust those times for various time zones. This involves ...

Discover More

Highlighting Text Using the Keyboard Only

Highlighting text, using the Highlight tool, is a great way to mark up a document. Normally you need to use the toolbar ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Changing Table Cell Text Direction

When creating a table, you can turn the orientation of the text, within a cell, by ninety degrees in either direction ...

Discover More

Index Number for the Active Table

For some programming needs, it is important to determine the index of an object within a collection of such objects. This ...

Discover More

Clearing the Contents of a Table

Want to get rid of information within a table, but not the table itself? Here's a guide to understanding the effects that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 6?

2018-09-17 18:33:25

Matt

I do it on 2016, and most of my document disappears. Several pages are gone and I can still scroll over the grey background. I waited a few minutes to let the computer process things (12GB RAM/SSHD), and I gave up and closed the problem to restart with a saved version. This happened twice.


2016-06-27 19:23:42

Michelle

Ditto - it is not working for 2010


2016-02-26 09:27:06

Thelma

Worked ok for me in 2010. Thanks.


2015-10-19 08:50:29

ReadsStuff

It works in later versions of Word (both 2010 and 2013.

1) Do not do a manual page break, forget about that. If you have one in your table, remove it.

2) Insert your cursor into the first cell in the row you want to appear after the page break, check the box for "page break before," and voila, it works.


2015-09-11 08:36:34

Alan Fisk

I tried this in Word 2010 and it had no effect whatsoever.


2015-05-18 13:32:18

CJShank

Can't get it to work in Word 2010.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.