Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Endnotes by Chapter.

Endnotes by Chapter

by Allen Wyatt
(last updated April 6, 2013)

12

David has a book manuscript that consists of twenty chapters. Each chapter is in its own document file, and each chapter has its own endnotes. He would like to create one large, single document file for the manuscript, with the endnotes properly separated by chapter at the end, and renumbered from 1-X in each endnote section, as they are now.

This can be done rather easily, as Word allows you to specify that endnotes should appear at one of two places in a document: either the end of each section or at the end of the document itself. Follow these general steps:

  1. Create a new, blank document.
  2. Define the layout for the new document to match whatever layout you want for your book. (Set margins, orientation, etc.)
  3. Display the References tab of the ribbon.
  4. Click the small icon at the lower-right corner of the Footnotes group. Word displays the Footnote and Endnote dialog box.
  5. Make sure the Endnotes radio button is selected. (See Figure 1.)
  6. Figure 1. The Footnote and Endnote dialog box.

  7. Change the drop-down list at the right of the Endnotes radio button to End of Section.
  8. Change the Start At value to 1.
  9. Change the Numbering drop-down list to Restart Each Section.
  10. Click Apply.
  11. Insert your first chapter file. (Display the Insert tab of the ribbon, click the down-arrow at the right of the Object tool within the Text group, and then choose Text from File.)
  12. Insert a section break at the end of the chapter file you just inserted.
  13. Insert your next chapter file after the section break.
  14. Repeat steps 11 and 12 for each of your remaining chapter files.

What you end up with is each chapter divided by sections breaks, with the endnotes configured to appear at the end of each section. Numbering of the endnotes will begin at 1 in each section.

The only time this approach will present a problem is if you have section breaks within a chapter. For instance, if you switch from a one-column to a two-column layout within a chapter, then the layout change requires the insertion of a section break. Since endnotes are configured to appear at the end of each section, that means you may have endnotes that appear at the end of your one-column layout and then at the end of the section that marks the end of the chapter. This is probably not what you want.

You can suppress the endnotes for some sections in your document (such as the first part of the chapter, before the layout change), but that presents additional problems with numbering. Since numbering is designed to start at 1 for each section, you may end up with two (or more) endnotes numbered "1" in a single chapter. You can get around this by applying continuous endnote numbering for the entire document, instead of restarting the number in each section.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6099) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Endnotes by Chapter.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is one less than 4?

2016-12-06 23:55:27

Margaret B

I was so relieved to find that lots of people are having the same problem as me. My chapters are full of sections, so I can't just put my endnotes at the end of the next section.
Can I change from end notes to footnotes after I have already finished the chapter? Each chapter is a different document. I really want to join them all together in the finished product, and number the pages from beginning to end.


2016-09-18 00:13:40

Al

Thank you. Very helpful steps.


2016-05-20 17:56:52

DCF

What about formatting endnotes for an already existing document? I'm following the steps above on Word 2013, and while the notes do renumber according to the section breaks, they're still stuck at the end of the document. How do I get them to appear at the end of each section?


2016-05-10 17:30:39

Al Doig

I was referred to your site and have subscribed. Related to this TIP, I'm trying to combine 12 Word chapters into one document. All chapters have endnote references. I tried your TIP, but I find Word doesn't allow me to add a section break at the end of the endnotes for the chapter. I read your caveat about section breaks within a chapter. I have section breaks before and after a table that is landscape vs portrait, and a section break before the endnotes. I can remove the section break for the Reference heading, but I'm still not allowed to add a section break after the last endnote, which I consider the end of the chapter. Any thoughts?

Al


2015-12-02 22:57:25

Stephanie

I am using Word 2013. I followed the instructions. It works partially, this version of word does not allow section breaks. Instead, I had to use page breaks. However, endnotes did what they normally do and that is line up as it is in the document with continuous numbering.


2015-05-26 08:37:50

Jim L.

This function in Word 2013 is nonfunctional when using your tips. There seems to be no way then to make the page break.

Insert a section break at the end of the chapter file you just inserted.


2015-02-25 21:54:42

Margaret

Problem: Trying to format Endnotes at the end of each chapter, followed by Study Questions and then a new chapter. How do I do this?

I am tearing my hair out trying to get my manuscript formatted properly. Your directions are clear but do not work for me. When you say "put in a section break; do you mean a "page-break section" or a "continuous section break"? Either way, my file gets messed up.


2014-07-13 00:42:18

Joan Edwards

How can I get it to put number the citations for each chapter but to put all of the end notes at the end of the manuscript, divided by names of Chapters.


2014-06-30 15:48:57

Ric Tobin

The answer to my problem was the "suppress endnotes" box was checked in the "Page Setup" dialog box.

Using Word 2010 Even though I have sections in my document and I have after section checked the endnotes are going to the end of the document.


2014-06-30 15:28:07

Ric Tobin

Using Word 2010


2014-06-30 15:26:53

Ric Tobin

Endnotes

Even though I have sections in my document and I have after section checked the endnotes are going to the end of the document.

Help


2013-09-25 11:47:29

Gwen

Using Microsoft 2007 and typing a manuscript with chapters. Want to use endnotes in each chapter,starting with #1 each chapt., but want to have total endnotes description before the bibliography, corresponding with the numbering for each chapter.
Can't seem to make dialogue box work. Please help!


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