Written by Allen Wyatt (last updated March 15, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365
One of the pieces of information that Word maintains about documents is when they were last printed. Every time you print your document, this piece of information is updated. There may be times when you want to display this "last printed" date in your document. To do this, follow these steps:
Figure 1. The Field dialog box.
There needs to be a bit of explanation as to what this last-printed date actually does. This date is saved with the document itself so that it is available when you later open the document. What this means is that when you print your document, the date is updated, but it is not saved until you save your document. Thus, if you open a document, print it, and close the document without saving, then the next time you open the document, the last-printed date won't really reflect when the document was last printed—it always reflects when it was last printed and saved.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6060) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Inserting the Date Your Document Was Last Printed.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Tired of messing with inserting the date and then changing it to a format that is more to your liking? There's a quick ...
Discover MoreOnce you save a document on disk, it is stored in a particular folder (or location) on that disk. You may want that ...
Discover MoreWord allows you to convert documents from WordPerfect format to Word. In doing so, you may notice that some dates in the ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments