Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Date Your Document Was Last Printed.

Inserting the Date Your Document Was Last Printed

by Allen Wyatt
(last updated April 18, 2019)

One of the pieces of information that Word maintains about documents is when they were last printed. Every time you print your document, this piece of information is updated. There may be times when you want to display this "last printed" date in your document. To do this, follow these steps:

Position the insertion point where you want the date to appear.
Display the Insert tab of the ribbon.
Click Quick Parts (in the Text group) and then click Field. Word displays the Field dialog box.
Choose Date and Time from the Categories list. Word updates the choices in the Field Names list. (See Figure 1.)

Figure 1. The Field dialog box.

Select PrintDate from the Field Names list.
Select a date format from those offered, if desired. (You can also click on the Field Codes button to select a wider range of options.)
Click on OK to insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6060) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Inserting the Date Your Document Was Last Printed.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is 7 + 7?

2020-08-02 21:56:35

Joel

"One of the pieces of information that Word maintains about documents is when they were last printed. Every time you print your document, this piece of information is updated." My documents only update the printing information on rare occasions. I have clicked on the box to update the "last printed" info., but it still doesn't work - even with a new document. Thanks.

2020-03-20 12:45:30

Mikael

Thank you . This is very helpful.

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