Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Date Your Document Was Last Printed.

Inserting the Date Your Document Was Last Printed

by Allen Wyatt
(last updated April 18, 2019)

One of the pieces of information that Word maintains about documents is when they were last printed. Every time you print your document, this piece of information is updated. There may be times when you want to display this "last printed" date in your document. To do this, follow these steps:

  1. Position the insertion point where you want the date to appear.
  2. Display the Insert tab of the ribbon.
  3. Click Quick Parts (in the Text group) and then click Field. Word displays the Field dialog box.
  4. Choose Date and Time from the Categories list. Word updates the choices in the Field Names list. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Select PrintDate from the Field Names list.
  7. Select a date format from those offered, if desired. (You can also click on the Field Codes button to select a wider range of options.)
  8. Click on OK to insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6060) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Inserting the Date Your Document Was Last Printed.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Parentheses

Need to add parentheses around some word or phrase? Here's a quick macro that makes this simple edit in one step.

Discover More

AutoText Entries Don't Stick

AutoText can be a great tool, but it is of little worth if you can't get Word to remember the AutoText entries you ...

Discover More

Copying Paragraph Formatting with the Mouse

When you get one paragraph formatted just the way you want, you might want to copy that formatting so it can be applied ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Moving Footnote References Using Find and Replace

When you are editing a document, you may need to modify where the author placed footnotes relative to surrounding ...

Discover More

Referencing Fields in Another Document

Sometimes you may have two documents that are so integrally related to each other that the one document may require the ...

Discover More

Inserting a Cross-Reference to an Item in a List

When you create a list using the SEQ field, you may want to create a cross-reference to an item in that field. You can do ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.