Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Comments.

Printing Comments

by Allen Wyatt
(last updated May 10, 2014)

18

If you've defined a group of comments in your document, you may want to print them at some time. Word provides a variety of ways that your comments can appear when printed. Follow these steps if you are using Word 2007:

  1. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Using the Print What drop-down list, choose either List of Markup or Document Showing Markup. (The first prints just the comments and other document markup, the second prints the document together with any comments and other document markup.)
  4. Click OK.

If you are using Word 2010 or Word 2013 follow these steps instead:

  1. Press Ctrl+P. Word displays the Print portion of the File tab.
  2. Click the drop-down list immediately under the Settings label. The choices in this drop-down list allow you to specify exactly what it is you want to print. (See Figure 2.)
  3. Figure 2. The print settings options.

  4. If you want to print just your comments (along with any other markup made to your document), choose List of Markup in the Document Properties section (Word 2010) or Document Info section (Word 2013).
  5. If you want to print your document together with your comments (along with any other markup made to your document), make sure Print Markup is selected and that you choose one of the options in the Document section.
  6. Click the Print button.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6049) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Printing Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 7?

2016-12-06 03:28:39

Li

Hi,
I have a word document that has foot notes, comments and is in track change mode. When I print, I need only the corrected text, footnotes and the comments. I do not want the trail of changes. How can I do this? Please help.

Regards,
Li


2016-11-01 15:30:44

vinnie

Thanks for the comment Daniel! That was also the secret that unlocked the mystery for me.


2016-06-24 15:54:22

frances

Daniel that's exactly what I needed to know. THANK YOU!!!


2016-06-07 05:06:53

Elisabeth Wik Alakula

Dear Allen,
I'm looking for information about the ballon margin when I use baloons and track changes in Word. If I change the margin where the baloons shows up in the document I want the margin to change in the printout as well, but it doesn't. I have Google and Google, but I can not find any information about this. I suppose that i can not affect the baloon margin for printout, but do you know something else?
Best regards, Elisabeth


2016-01-17 20:18:49

Cam

Thank you, Maria!! This fixed the problem i was having. excellent


2015-10-29 05:46:48

Chris

Excellent - easily understandable advice and worked first time. Cheers


2015-07-21 01:08:01

allison

thank you so much for the simplicity of your directions. This is exactly what I was looking for, so I can edit my paper with comments that were made.


2015-07-20 16:54:53

Jesse Hall

Maria...your advice to open in MS Word directly was the tip that finally worked for me! Thanks much!


2015-07-15 16:02:08

Daniel

I followed the directions in this post and also was dumbfounded that the comments were not appearing in my printed document. I finally figured out the magic setting: You have to have comments displaying as BALLOONS -- otherwise even if you select "Print Markup" you won't see them. (I had them showing inline only.)

Review > Tracking > Show Markup > Show Only Comments and Formatting In Balloons


2015-07-08 08:43:21

Lucie

This is what worked for me: In the Word document, click on one of the red lines on the left, then click print.


2015-06-23 16:03:53

Maria

Hey guys,

There's a weird setting with Word (and my experience is that it only happens intermittently), but Word won't print comments from a file launched from Windows Explorer.

However, if you launch Word by itself and then open the file from Word directly, it will print correctly. I have no clue *why*, but I've found it works.


2015-06-16 12:04:14

Brian

Same problem. Wasn't a problem till now. What's up?


2015-06-10 09:48:13

Henri

same issue as Alex, Kat, Gary and Shobha. I work at a law firm, i need the comments to be able to send marked up documents to clients to review.


2015-06-03 13:36:35

Alex

Same issue as Kat, Gary and Shobha, any fixes?


2015-04-02 11:31:38

Kat

Same issue as Gary and Shobha, any fixes?


2015-03-03 17:36:37

Gary

I have the same issue as Shobha Bentley. The print preview shows the comments, but when I print, no comments appear, only a grey column.


2015-02-12 18:20:26

Bruce

Thanks! For MS Word 2013 - Worked like I wanted. I can print all the markup and comments out by themselves.

thanks for posting.


2014-08-16 14:26:41

Shobha Bentley

I have tried to print the comments using the Print Mark Up option within Word 2013. It does not work. All I get is the comments area as a blank column next to the document text.


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