Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Comments.

Printing Comments

by Allen Wyatt
(last updated May 10, 2014)

If you've defined a group of comments in your document, you may want to print them at some time. Word provides a variety of ways that your comments can appear when printed. Follow these steps if you are using Word 2007:

  1. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Using the Print What drop-down list, choose either List of Markup or Document Showing Markup. (The first prints just the comments and other document markup, the second prints the document together with any comments and other document markup.)
  4. Click OK.

If you are using Word 2010 or Word 2013 follow these steps instead:

  1. Press Ctrl+P. Word displays the Print portion of the File tab.
  2. Click the drop-down list immediately under the Settings label. The choices in this drop-down list allow you to specify exactly what it is you want to print. (See Figure 2.)
  3. Figure 2. The print settings options.

  4. If you want to print just your comments (along with any other markup made to your document), choose List of Markup in the Document Properties section (Word 2010) or Document Info section (Word 2013).
  5. If you want to print your document together with your comments (along with any other markup made to your document), make sure Print Markup is selected and that you choose one of the options in the Document section.
  6. Click the Print button.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6049) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Printing Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Updating Many Template References

Documents rely on templates. If you change the location of those templates (on purpose or by accident), Word can take a very ...

Discover More

Deleting Old Data from a Worksheet

If you keep on-going data in a worksheet, some of your data—over time—may need to be deleted. If you have an ...

Discover More

Converting Strings to Numbers

When working with data in a macro, there are two broad categories you can manipulate: numbers and text. Sometimes you need to ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (RIBBON)

Turning Off Comment Color when Printing

Comments that you add to your document are most often displayed in a bright color so they aren't easily missed. If you want ...

Discover More

Changing the User Name in Existing Comments

Want to change the name that Word associates with various comments previously added to your document? Here are some ideas you ...

Discover More

Displaying Document Comments

Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may wonder ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share