Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Footnote Separator.

Changing the Footnote Separator

Written by Allen Wyatt (last updated October 14, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

If you are using footnotes in Word, you have control over where they appear in your document. In other issues of WordTips you learned that you can place them at the end of the text on a page or at the bottom of the page itself. Regardless of the placement, Word can print a separator between your main document text and the footnotes. The default separator is a solid line, but you can either change or delete the footnote separator as desired.

To change the footnote separator, follow these steps:

Make sure you are viewing your document in Draft view. (Display the View tab of the ribbon and click Draft in the Views group.)
Display the References tab of the ribbon.
Click the Show Notes tool.
If you have both footnotes and endnotes defined in your document, Word displays the Show Notes dialog box. (See Figure 1.) (In some versions of Word it may be called the View Notes or View Footnotes dialog box.)

Figure 1. The Show Notes dialog box.

Click on the View Footnote Area radio button.
Click on OK.
Using the Footnotes drop-down list at the top of the Footnotes window, choose Footnote Separator. Word displays the current separator in the window.
Change or delete the separator, as desired.
When you are satisfied with the appearance of the separator, click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6033) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Changing the Footnote Separator.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Develop Macros in Their Own Workbook

If you develop macros and edit them quite a bit, you may be running the risk of causing problems with the macros or with ...

Discover More

Spellchecking Words with Superscripts

Adding a superscript to a word is necessary for many types of writing. Doing so, however, can confuse the spell checker ...

Discover More

Saving Find and Replace Operations

Want to repeat the same Find and Replace operation over and over again? Here are a couple of ways you can improve your ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (ribbon)

Footnotes Don't Automatically Renumber

Editing a document can, at times, be hard work. It isn't made any easier if you feel that Word is "fighting" you on some ...

Discover More

Converting Individual Endnotes and Footnotes

Word makes it easy to convert all your footnotes to endnotes and vice versa. You may want to only convert a couple of ...

Discover More

Footnotes for Chapters

Word allows you to add footnotes to your documents and configure how they are numbered. Sometimes the numbering can get a ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 2 + 2?

2024-01-09 06:17:55

Alison Pauline Allen

Thank you! I think I've been trying to resolve this for an hour. Finally, instructions that relate to what I see on my screen. Fixed.

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.