Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Footnote Separator.

Changing the Footnote Separator

by Allen Wyatt
(last updated November 14, 2014)

6

If you are using footnotes in Word, you have control over where they appear in your document. In other issues of WordTips you learned that you can place them at the end of the text on a page, or at the bottom of the page itself. Regardless of the placement, Word can print a separator between your main document text and the footnotes. The default separator is a solid line, but you can either change or delete the footnote separator, as desired.

To change the footnote separator, follow these steps:

  1. Make sure you are viewing your document in Draft view.
  2. Display the References tab of the ribbon.
  3. Click the Show Notes tool.
  4. If you have both footnotes and endnotes defined in your document, Word displays the View Footnotes (Word 2007) or Show Notes (Word 2010) dialog box. (See Figure 1.) Click on the View Footnote Area radio button and then click on OK.
  5. Figure 1. The Show Notes dialog box.

  6. Using the Notes drop-down list at the top of the Footnotes window, choose Footnote Separator. Word displays the current separator in the window.
  7. Change or delete the separator, as desired.
  8. When you are satisfied with the appearance of the separator, close the footnote window.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6033) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Changing the Footnote Separator.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Locking Callouts to a Graph Location

If you add callouts using the drawing tools in Excel, you may have noticed that they don't always stay where you expect ...

Discover More

Printing AutoText Entries

If you want to print a list of the AutoText entries on your system, you can do so quickly by making one change on the ...

Discover More

PivotTables for the Faint of Heart

PivotTables are a powerful tool for consolidating huge amounts of data. PivotTables for the Faint of Heart shows ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Continuous Formatting for Footnotes

If you've got a lot of short footnotes in a document, you might be looking for a way to save space by "crunching up" the ...

Discover More

Word Adds Extra Space before Footnote Marker

When using full justification of your text, you may get extra spaces in places you never wanted. This tip examines one ...

Discover More

Printing without Footnotes

Want to print your document without all those footnotes included? It's not quite as easy as you might think, as this tip ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 2?

2017-03-07 08:48:21

Allen

Grant: Just like with Marlene, you need to perform step 1 -- you need to be in Draft view. If you aren't, you'll never see the drop-down mentioned in step 5.

-Allen


2017-03-06 23:17:29

Grant

Unfortunately does not seem to work with Word 2016 . I can't get beyond step 3!


2016-08-18 09:24:46

allen@sharonparq.com

Marlene: Note step 1 -- you have to be viewing your document in Draft view.

-Allen


2016-08-17 23:35:07

Marlene Smith-Baranzini

Can you give instructions for working on a PC with Word 2013. The Show Notes window doesn't have a drop down that I can find that allows the choice of viewing either fns or endnotes.
Thanks!


2016-07-29 15:25:03

Amy Christian

I have been using Word for years and years and yet can never remember how to do this. Thanks for the quick instructions that work!


2016-05-24 22:38:40

Joyce

THANKS! This was the only answer, out of all the pages I looked at, that WORKED. :)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.