Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Footnote Separator.

Changing the Footnote Separator

Written by Allen Wyatt (last updated October 14, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


1

If you are using footnotes in Word, you have control over where they appear in your document. In other issues of WordTips you learned that you can place them at the end of the text on a page or at the bottom of the page itself. Regardless of the placement, Word can print a separator between your main document text and the footnotes. The default separator is a solid line, but you can either change or delete the footnote separator as desired.

To change the footnote separator, follow these steps:

  1. Make sure you are viewing your document in Draft view. (Display the View tab of the ribbon and click Draft in the Views group.)
  2. Display the References tab of the ribbon.
  3. Click the Show Notes tool.
  4. If you have both footnotes and endnotes defined in your document, Word displays the Show Notes dialog box. (See Figure 1.) (In some versions of Word it may be called the View Notes or View Footnotes dialog box.)
  5. Figure 1. The Show Notes dialog box.

  6. Click on the View Footnote Area radio button.
  7. Click on OK.
  8. Using the Footnotes drop-down list at the top of the Footnotes window, choose Footnote Separator. Word displays the current separator in the window.
  9. Change or delete the separator, as desired.
  10. When you are satisfied with the appearance of the separator, click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6033) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Changing the Footnote Separator.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Header/Footer Margins

Do you find that there is a lot of extra space around that data on your worksheet when it is printed? Changing the ...

Discover More

Making Banners in Word

Word can be used for printing a variety of document types. You may want to use the program to print a festive banner for ...

Discover More

Determining the Length of a Non-Document Text File

If you use a macro to create and work with text files, you can find out the length of those files using a simple command. ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Formatting Footnotes and Endnotes

Footnotes and endnotes can be formatted in the same way that you format regular text in your document. There is an easier ...

Discover More

Getting Rid of Hyperlinks in Footnotes

When you add hyperlinks to a document, Word makes them active, meaning you can click them to open the target of the ...

Discover More

Changing Space between the Footnote Separator and Footnotes

When you add footnotes to a document, Word separates those footnotes from the document body with a separator line. Here's ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 4?

2024-01-09 06:17:55

Alison Pauline Allen

Thank you! I think I've been trying to resolve this for an hour. Finally, instructions that relate to what I see on my screen. Fixed.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.