Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing without Footnotes.

Printing without Footnotes

by Allen Wyatt
(last updated July 18, 2015)

1

Word allows you to add any number of footnotes to your document. At some point you may want to print your document, but without the footnotes. Word does not have a setting that allows you to print without footnotes, however. Word normally includes the footnotes whenever you print.

You may think that one way to get a printed copy without footnotes is to modify the styles used for footnotes (Footnote Text and Footnote Reference) so their font has the Hidden attribute set. You should then be able to print a copy of the document, without Hidden text, so that footnotes aren't printed. Testing, however, showed that this perfectly logical idea doesn't work. What happens is that the footnotes, which use the Footnote Text style, are indeed hidden. The footnote references in the main text, which use the Footnote Reference style, are also hidden. However, the footnote references within the footnote area are not hidden, even though they are also formatted with the same Footnote Reference style. This behavior is inconsistent and illogical, but it is nonetheless Word's behavior.

The only sure-fire way to print a document without footnotes is to get rid of the footnotes. Since you could have quite a few footnotes in your document, deleting them one by one can get tedious. Such tedium, though, is prime territory for macros. The following macro will delete all the footnotes in a document, print that document to the currently selected printer, and then close the document without saving the changes.

Sub BanishFootnotes()
    Dim oFN As Footnote

    For Each oFN In ActiveDocument.Footnotes
        oFN.Delete
    Next oFN
    ActiveDocument.PrintOut
    ActiveDocument.Close SaveChanges:=False
End Sub

It should be noted that if you delete footnotes (or even hide them, as earlier discussed), Word "closes up" the layout of your document. This means that pagination is affected. Thus, a copy of the document printed with footnotes will have different pagination than a copy without footnotes. If you simply want to hide the footnotes and not affect pagination, there is no direct or easy way to do this. Instead, you need to manually "hide" footnotes on each page, perhaps by covering the footnote area with a drawing object (a text box or a rectangle) that has no border. This, of course, won't get rid of the footnotes references in the text; those you will need to tinker with so they are covered by very small drawing objects.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10911) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Printing without Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Can't Merge Alphanumeric Data Correctly

When you merge data from Excel into a Word document, you may need to do some conditional processing based on the data you are ...

Discover More

Cleaning Up Lists

When you have huge amounts of data you need to check for matches, Excel may not be the best tool to use. If you can fit the ...

Discover More

Creating Two Versions of the Same Document

You may often need to create two versions of the same document, one with everything and the other with a subset of what is ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Understanding Footnotes and Endnotes

Footnotes and endnotes are often used in scholarly and formal writing as a way to provide additional information about a ...

Discover More

Footnotes within Footnotes

Need to add footnotes to your footnotes? It's actually allowed by some style guides, but Word doesn't make it so easy.

Discover More

Copying and Moving Footnotes and Endnotes

If you need to move footnotes or endnotes from one location to another in a document, you can use editing techniques you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

2017-02-28 23:59:43

Chris

Word's Replace dialog under Edit will allow you to choose Endnote Mark or Footnote Mark to replace with a Space. Replace All, print, Undo.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.