Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating a Normal Index.

Creating a Normal Index

by Allen Wyatt
(last updated September 15, 2012)

1

Once you have inserted all your index entries and subentries, as detailed in other WordTips, Word allows you to create a complete index by following these steps:

  1. Position the insertion point where you want the index inserted.
  2. Display the References tab of the ribbon.
  3. In the Index group click Insert Index. Word displays the Index dialog box; the Index tab should be selected. (See Figure 1.)
  4. Figure 1. The Index tab of the Index dialog box.

  5. Use the controls in the dialog box to indicate how you want the index to appear.
  6. Click on OK.

Alternatively, you can follow these steps to create a normal index:

  1. Position the insertion point where you want the index inserted.
  2. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  3. Type index.
  4. Press F9 to update the field information. Word replaces the field with the index when the document is printed.

If you decide to use the index field to create your index, there are quite a few field switches you can use to control how Word creates the index. The most useful of these switches are discussed in other WordTips or in Word's Help system.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6017) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Creating a Normal Index.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

2016-03-18 12:28:06

Paul Twornicki

Hi,
I have created an index that lists the page numbers correctly. How can I make it point to the listed sections/page numbers on the document (using Ctrl+click) now I have created it. I'm using word 2013.

Thanks

Paul


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