Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding Long Sentences.
by Allen Wyatt
(last updated July 7, 2018)
Bruce is looking for some way to have Word automatically mark long sentences in a document. For instance, he may want to have those sentences with more than 20 words marked in some color so that they are easily located.
Fortunately, Word maintains a Sentences collection, accessible through VBA, that consists of each sentence in a document. You can examine each item in this collection (each individual sentence) to determine if it is longer than your desired length. The following macro provides an example of how this is done.
Sub Mark_Long() Dim iMyCount As Integer Dim iWords As Integer If Not ActiveDocument.Saved Then ActiveDocument.Save End If 'Reset counter iMyCount = 0 'Set number of words iWords = 20 For Each MySent In ActiveDocument.Sentences If MySent.Words.Count > iWords Then MySent.Font.Color = wdColorRed iMyCount = iMyCount + 1 End If Next MsgBox iMyCount & " sentences longer than " & _ iWords & " words." End Sub
Notice that each sentence is examined, and if it is longer than the desired length (defined by the variable iWords) then the sentence is changed to a red font color. This makes it easy to examine the document and discover which sentences exceed the length you specified.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11909) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Finding Long Sentences.
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