Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Ignoring Smart Quotes when Comparing Text.

Ignoring Smart Quotes when Comparing Text

Written by Allen Wyatt (last updated December 15, 2020)
This tip applies to Word 2007, 2010, 2013, and 2016


1

Lee has a macro that compares, paragraph by paragraph, two documents. He needs a way to discount the use of smart quotes within a paragraph. In other words, if two paragraphs are similar in every way--except one uses smart quotes and the other doesn't--Lee still wants to consider the paragraphs equivalent.

The easiest way to handle this situation is to simply replace any smart quotes with regular quotes, and then do the comparison. For instance, assuming that your macro steps through the document and assigns the text of a paragraph to a variable (such as sThisPar), then you can get rid of smart quotes in the text by using this code:

sThisPar = RepText(sThisPar, Chr(145), "'")
sThisPar = RepText(sThisPar, Chr(146), "'")
sThisPar = RepText(sThisPar, Chr(147), Chr(34))
sThisPar = RepText(sThisPar, Chr(148), Chr(34))

These lines replace the smart versions of opening and closing quotes and apostrophes with their "plain" equivalents. This code relies upon a function called RepText, which is not shown in this tip. The routine does nothing but replace the occurrence of one piece of text with another. In some versions of VBA you can use the Replace command instead, which is built into those versions of the language.

While you are at it, you may also want to replace other Word-specific characters with their plain equivalents. The following lines replace, respectively, en dashes, em dashes, and ellipses.

sThisPar = RepText(sThisPar, Chr(150), "-")
sThisPar = RepText(sThisPar, Chr(151), "--")
sThisPar = RepText(sThisPar, Chr(133), "...")

Once the replacements are done, you can then compare the text in the paragraphs with much more confidence.

If you cannot modify your macro code for some reason, then you may want to simply replace the smart quotes in your documents with regular quotes prior to running the macro. Open the document, turn off automatic smart quotes (in the AutoCorrect dialog box), and then do two find and replace operations to, first, replace each quote with a quote (put the quote in both the Find What and Replace With boxes) and, second, to replace each apostrophe with an apostrophe. You can then run your macros and the comparison should go smoother.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11983) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Ignoring Smart Quotes when Comparing Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding a Background to Your Document

Document backgrounds come in handy if you plan on converting the document to a Web page. Here's how you can add a ...

Discover More

Changing Column Width

When creating a worksheet, you often need to adjust the width of columns so your data looks great. Here's how to quickly ...

Discover More

Getting the Expected Space Before a Heading

If your heading styles are designed to add extra space before the heading, you may be surprised when that extra space is ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Copying and Pasting without Affecting the Clipboard

Just about everyone knows the simple ways of copying and pasting using the Clipboard. What if you want to copy and paste, ...

Discover More

Displaying Spaces in a Document

Seeing where every space is within a document can be very helpful in polishing your editing. Here's how to make those ...

Discover More

Deleting a Page

Want to delete the current page? There is no automatic command to perform this task in Word, but you can create your own ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 0?

2016-11-05 05:02:48

Barry

This is nice, but how does the first sThisPar get initialized in the first place? I mean, without Lee's comparison macro this tip doesn't do us much good. Would Lee be willing to share his macro with the Tips.Net world?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.