Resizing Very Large Tables

by Allen Wyatt
(last updated April 13, 2013)

1

Sometimes when Len copies and pastes a table from one document to another the table exceeds the width of the page, sometimes by a very large amount. He wonders if there is a good, easy way to resize the large table so that it fits within the margins of the document into which he pasted it.

There are a couple of approaches you can use to get your table back in control. The first (and perhaps easiest) is to simply click anywhere within any visible portion of the table. Word should display two new ribbon tabs: Design and Layout. Click on the Layout tab, click the AutoFit tool, and then choose AutoFit Window. Word makes sure that the table fits within the margins of the page.

Another way to accomplish the same task is to click the small square that appears at the upper-left corner of the table. (This small square has a four-headed arrow within it, and clicking it once selects the entire table.) Right-click within the table to display a Context menu. Choose AutoFit and then AutoFit Window.

Finally, another option is to right-click within the table to display a Context menu. Choose Table Properties and Word displays the Table Properties dialog box. (See Figure 1.)

Figure 1. The Table tab of the Table Properties dialog box.

On the Table tab of the dialog box, set the Preferred width to 100%. When you click OK, the table is snapped back into the page margins.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12585) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Filling a Column

Excel has a great (and little known) shortcut for filling a column with information. It comes in very handy when you need to ...

Discover More

Controlling the Bold Text Attribute

When processing a document in a macro, you may need to make some of your text bold. It's easy to do using the Bold attribute, ...

Discover More

Ensuring Conditional Formatting and Data Validation is Copied

If you use an Excel worksheet for entering data (a quite common task, actually), then you need to be concerned with how ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

MORE WORDTIPS (RIBBON)

Table Header Rows after a Manual Page Break

Insert a manual page break into the middle of a table, and you may find that subsequent pages of the table don't always look ...

Discover More

Placing Text in Empty Table Cells

Tables are often used to organize information into an understandable format. If your company requires that tables in formal ...

Discover More

Blank Lines Before Tables

Adding a blank line before your table is easy, but Word's behavior as you attempt to make the insert can depend on where the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 1?

2013-04-13 15:08:42

Surendera M. Bhanot

Very good for the people like me who use tables a lot. What I use to do was to shift to the Draft View and than drag the rightest border of the table withing the page margin, by adjusting other columns too, if required.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing