Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating an Index Entry for a Range of Pages.

Creating an Index Entry for a Range of Pages

by Allen Wyatt
(last updated September 11, 2017)

1

If you have ever created an index before, you know that it is possible for an index reference to refer to a range of pages. Word makes this type of index entry easy through the use of bookmarks. To do this, follow these steps:

  1. Select the text you want to use as the range of pages in the index. This text may span several pages.
  2. Assign a bookmark to this text selection.
  3. Press Alt+Shift+X to display the Mark Index Entry dialog box. (See Figure 1.)

    4. Figure 1. The Mark Index Entry dialog box.

  4. In the Main Entry text box, enter the index entry as you want it to appear in the index.
  5. Select the Page Range radio button.
  6. Use the drop-down Bookmark list to select the name of the bookmark you defined in step 2.
  7. Click on Mark.
  8. Repeat steps 4 through 7, as desired.
  9. Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7015) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Creating an Index Entry for a Range of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing the Active Document from a Macro

When you process a document in a macro, you may also want to print that document from within the same macro. Here's how ...

Discover More

Converting Time Notation to Decimal Notation

Want to convert an elapsed time, such as 8:37, to a decimal time, such as 8.62? If you know how Excel stores times ...

Discover More

Incrementing Months in Dates

Excel can easily store dates. If you want to increment a date by one month, there are a number of ways you can accomplish ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Indexing a Range of Pages

After you get your document ready for indexing by inserting index fields throughout it, you may want to index only a ...

Discover More

Specifying Index Section Dividers

When adding an index to your document, you can use one of the available field switches to specify how the index should be ...

Discover More

Creating an Index Entry

In order to create an index, you first need to create the entries that will be used to compile the index. Here's how you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 7?

2013-09-30 00:07:14

SGray

When I try to specify a name for the index entry as I want it to appear (step 4), it says illegal name or something. This happens no matter what name I try, with or without spaces, upper case, etc. And of course MS Help gives no help at all.

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2018 Sharon Parq Associates, Inc.