Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating an Index Entry for a Range of Pages.

Creating an Index Entry for a Range of Pages

by Allen Wyatt
(last updated September 11, 2017)

1

If you have ever created an index before, you know that it is possible for an index reference to refer to a range of pages. Word makes this type of index entry easy through the use of bookmarks. To do this, follow these steps:

  1. Select the text you want to use as the range of pages in the index. This text may span several pages.
  2. Assign a bookmark to this text selection.
  3. Press Alt+Shift+X to display the Mark Index Entry dialog box. (See Figure 1.)
  4. Figure 1. The Mark Index Entry dialog box.

  5. In the Main Entry text box, enter the index entry as you want it to appear in the index.
  6. Select the Page Range radio button.
  7. Use the drop-down Bookmark list to select the name of the bookmark you defined in step 2.
  8. Click on Mark.
  9. Repeat steps 4 through 7, as desired.
  10. Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7015) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Creating an Index Entry for a Range of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Special Characters in Fields

If you try to add a quote mark or a backslash as part of a field parameter or switch, you may be surprised at what you ...

Discover More

Turning Off Figure Caption Numbering

Ever want to use Word's automatic figure captioning feature, without the numbering? While there isn't a way to make this ...

Discover More

Converting Forced Text to Numbers

If you have some numbers stored in cells that are formatted as text, you may get some surprises when you try to use those ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Formatting Issues with Indexing Levels

When you insert an index in a document, Word automatically takes care of formatting that index. What if the index levels ...

Discover More

Including Section Numbers in an Index

When you use Word to create your index, you'll normally only include a page number in the index. If you want to create an ...

Discover More

Adding Hyperlinks to an Index

Word provides a full set of tools you can use to generate an index for your document. One thing you can't do, however, is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

2013-09-30 00:07:14

SGray

When I try to specify a name for the index entry as I want it to appear (step 4), it says illegal name or something. This happens no matter what name I try, with or without spaces, upper case, etc. And of course MS Help gives no help at all.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.