Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating an Index Entry for a Range of Pages.

Creating an Index Entry for a Range of Pages

by Allen Wyatt
(last updated August 24, 2013)

1

If you have ever created an index before, you know that it is possible for an index reference to refer to a range of pages. Word makes this type of index entry easy through the use of bookmarks. To do this, follow these steps:

  1. Select the text you want to use as the range of pages in the index. This text may span several pages.
  2. Assign a bookmark to this text selection.
  3. Press Alt+Shift+X to display the Mark Index Entry dialog box. (See Figure 1.)

    4. Figure 1. The Mark Index Entry dialog box.

  4. In the Main Entry text box, enter the index entry as you want it to appear in the index.
  5. Select the Page Range radio button.
  6. Use the drop-down Bookmark list to select the name of the bookmark you defined in step 2.
  7. Click on Mark.
  8. Repeat steps 4 through 7, as desired.
  9. Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7015) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Creating an Index Entry for a Range of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Keeping Table Rows Together

When you create a table that extends beyond a single page, you may want to make sure that the information in a table row ...

Discover More

Increasing the AutoFilter Drop-Down Limit

When you turn on AutoFiltering, Excel displays a drop-down list at the top of each column in your data table. This list ...

Discover More

Moving Object Anchors

When you insert an object into your document, it is anchored to a paragraph. If you want to change the paragraph to which the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Indexing Based on a Range of Letters

Word provides many options for creating indexes. One option allows you to specify that the index contain only entries that ...

Discover More

Inconsistent Formatting in an Index

When indexing a document, you may find that some of your index entries aren't formatted the save as your other index entries. ...

Discover More

Adding Quoted Words to an Index

It is not unusual to need to convert one notation in a document into another entirely different notation. For instance, you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 0?

2013-09-30 00:07:14

SGray

When I try to specify a name for the index entry as I want it to appear (step 4), it says illegal name or something. This happens no matter what name I try, with or without spaces, upper case, etc. And of course MS Help gives no help at all.

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2017 Sharon Parq Associates, Inc.