Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating an Index Entry for a Range of Pages.

Creating an Index Entry for a Range of Pages

by Allen Wyatt
(last updated May 20, 2019)

2

If you have ever created an index before, you know that it is possible for an index reference to refer to a range of pages. Word makes this type of index entry easy through the use of bookmarks. To do this, follow these steps:

  1. Select the text you want to use as the range of pages in the index. This text may span several pages.
  2. Assign a bookmark to this text selection.
  3. Press Alt+Shift+X to display the Mark Index Entry dialog box. (See Figure 1.)
  4. Figure 1. The Mark Index Entry dialog box.

  5. In the Main Entry text box, enter the index entry as you want it to appear in the index.
  6. Select the Page Range radio button.
  7. Use the drop-down Bookmark list to select the name of the bookmark you defined in step 2.
  8. Click on Mark.
  9. Repeat steps 4 through 7, as desired.
  10. Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7015) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Creating an Index Entry for a Range of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 4 + 3?

2019-10-23 03:32:07

Thorkild Maaetoft

Sorry for repeating my question, but I probably put it the wrong place.

Hello, my name is Thorkild and I am currently making a Word 365 version of the authors manuscript for his new book. Since the book is more than 400 pages and I am requested to create a index of all people names in the book (more than 600), many references to page number are above 100. When I define a range of page numbers as an interval, and the page number are above 100, Word put this interval in the index as f.ex.205-14 (meaning page 205 to 214). Is it possible to change this, so Word put the interval as 204-214 in the index instead ?

Thank you in advance

best regards
Thorkild Maaetoft
Holbæk
Denmark


2013-09-30 00:07:14

SGray

When I try to specify a name for the index entry as I want it to appear (step 4), it says illegal name or something. This happens no matter what name I try, with or without spaces, upper case, etc. And of course MS Help gives no help at all.


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