Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating an Index Entry for a Range of Pages.

Creating an Index Entry for a Range of Pages

Written by Allen Wyatt (last updated December 14, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

If you have ever created an index before, you know that it is possible for an index reference to refer to a range of pages. Word makes this type of index entry easy through the use of bookmarks. To do this, follow these steps:

Select the text you want to use as the range of pages in the index. This text may span several pages.
Assign a bookmark to this text selection.
Press Alt+Shift+X to display the Mark Index Entry dialog box. (See Figure 1.)

Figure 1. The Mark Index Entry dialog box.

In the Main Entry text box, enter the index entry as you want it to appear in the index.
Select the Page Range radio button.
Use the drop-down Bookmark list to select the name of the bookmark you defined in step 2.
Click on Mark.
Repeat steps 4 through 7, as desired.
Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7015) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Creating an Index Entry for a Range of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Swapping Two Numbers

When developing a macro, you may need to swap the values in two variables. It's simple to do using the technique in this tip.

Discover More

Importing Multiple Files to a Single Workbook

If you use Excel to work with data exported from another program, you might be interested in a way to import a large ...

Discover More

Last Non-Zero Value in a Row

If you have a lot of values in a single row, you might want to pull the last non-zero value from that row. There are a ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Cross-Referencing Index Entries

You've probably seen an index where an entry says something like 'Obsidian: See igneous rock.' This sort of ...

Discover More

Indexing a Range of Pages

After you get your document ready for indexing by inserting index fields throughout it, you may want to index only a ...

Discover More

Creating an Index Entry

In order to create an index, you first need to create the entries that will be used to compile the index. Here's how you ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 5 - 0?

2024-02-02 06:08:21

Cristiane

Thank you very much! I've already visited about ten websites that explain how to create a page range for the Word index and I didn't understand. You were the only one who did it in a simple and detailed way at the same time. In a minute I managed to create one.

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.