Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating an Index Entry for a Range of Pages.

Creating an Index Entry for a Range of Pages

by Allen Wyatt
(last updated September 11, 2017)

1

If you have ever created an index before, you know that it is possible for an index reference to refer to a range of pages. Word makes this type of index entry easy through the use of bookmarks. To do this, follow these steps:

  1. Select the text you want to use as the range of pages in the index. This text may span several pages.
  2. Assign a bookmark to this text selection.
  3. Press Alt+Shift+X to display the Mark Index Entry dialog box. (See Figure 1.)
  4. Figure 1. The Mark Index Entry dialog box.

  5. In the Main Entry text box, enter the index entry as you want it to appear in the index.
  6. Select the Page Range radio button.
  7. Use the drop-down Bookmark list to select the name of the bookmark you defined in step 2.
  8. Click on Mark.
  9. Repeat steps 4 through 7, as desired.
  10. Click on Close to dismiss the Mark Index Entry dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7015) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Creating an Index Entry for a Range of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using the Status Bar

When developing a macro, you may want to display on the status bar what the macro is doing. Here's how to use this ...

Discover More

Updating Links in Copied Files

When you copy workbooks that contain links, you may be at a loss as to how to update those links. There are a couple of ...

Discover More

Changing Colors of Spelling and Grammar Underlines

The red and green wavy underlines used in Word can be a boon for proofing a document, but they are of little use if you ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Specifying an Index Page-Range Separator

When generating an index, Word normally uses a dash to indicate page ranges. You can change the character used for these ...

Discover More

Including Section Numbers in an Index

When you use Word to create your index, you'll normally only include a page number in the index. If you want to create an ...

Discover More

Cross-Referencing Index Entries

You've probably seen an index where an entry says something like 'Obsidian: See igneous rock.' This sort of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 4?

2013-09-30 00:07:14

SGray

When I try to specify a name for the index entry as I want it to appear (step 4), it says illegal name or something. This happens no matter what name I try, with or without spaces, upper case, etc. And of course MS Help gives no help at all.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.