Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Indexing Based on a Range of Letters.

Indexing Based on a Range of Letters

Written by Allen Wyatt (last updated January 23, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

Word allows you to create indexes for your documents easily and quickly. Other issues of WordTips have discussed how to create index entries and subentries. Once this is done, you can create an index for a range of letters by following these steps:

Place the insertion point at the location in your document where you want the partial index created.
Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
Type index \p followed by the range of letters for which you want an index. For instance, you could type index \p D-R to specify you only wanted an index created for index entries beginning with the letters D—R, inclusive.
Press F9 to update the field information. Word replaces the field with the partial index.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12395) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Indexing Based on a Range of Letters.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Converting Codes to Characters

Character codes are the numeric values used, by a computer, to signify various alphanumeric characters. You can use the ...

Discover More

Selecting Formulas

Want to select only the formulas in your worksheet? It's easy to do using the Go To Special dialog box.

Discover More

Using InputBox to Get Data

Need your macro to get some input from a user? The standard way to do this is with the InputBox function, described in ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Putting Bold Words in an Index

There are several ways you can create an index in Word, but the first step is always to figure out what should go in the ...

Discover More

Creating a Single Index from Multiple Documents

When dealing with large projects, it is not uncommon to break the project into multiple documents. When it comes time to ...

Discover More

Including Section Numbers in an Index

When you use Word to create your index, you'll normally only include a page number in the index. If you want to create an ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 5 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.