Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Indexing Based on a Range of Letters.

Indexing Based on a Range of Letters

by Allen Wyatt
(last updated June 9, 2018)

Word allows you to create indexes for your documents easily and quickly. Other issues of WordTips have discussed how to create index entries and subentries. Once this is done, you can create an index for a range of letters by following these steps:

  1. Place the insertion point at the location in your document where you want the partial index created.
  2. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  3. Type index \p followed by the range of letters for which you want an index. For instance, you could type index \p D-R to specify you only wanted an index created for index entries beginning with the letters D–R, inclusive.
  4. Press F9 to update the field information. Word replaces the field with the partial index.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12395) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Indexing Based on a Range of Letters.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Toggling Print Preview

Need to easily switch back and forth between print preview and your document? Here's a quick shortcut key you can use to ...

Discover More

Determining the Length of a String

Need to find out in a macro how long a particular text string is? You can figure it out by using the Len function, ...

Discover More

Working with Record Numbers

Want to keep track of various rows in a data table through the use of record numbers? Here are some options and ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Multiple Indexes in a Document

Adding a single index to a document is fairly easy. What if you want to add multiple indexes, however? And what if you ...

Discover More

Creating an Index Entry for a Range of Pages

Putting together an index for your documents can be challenging, but Word provides some great tools to make the task ...

Discover More

Improper Index Page Numbers

Adding an index to a document can be a nice finishing touch, particularly if the document is a long one. What happens if ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.