Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Indexing Based on a Range of Letters.

Indexing Based on a Range of Letters

by Allen Wyatt
(last updated April 13, 2017)

Word allows you to create indexes for your documents easily and quickly. Other issues of WordTips have discussed how to create index entries and subentries. Once this is done, you can create an index for a range of letters by following these steps:

  1. Place the insertion point at the location in your document where you want the partial index created.
  2. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  3. Type index \p followed by the range of letters for which you want an index. For instance, you could type index \p D-R to specify you only wanted an index created for index entries beginning with the letters D–R, inclusive.
  4. Press F9 to update the field information. Word replaces the field with the partial index.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12395) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Indexing Based on a Range of Letters.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Finding and Replacing Text Boxes

The Find and Replace capabilities of Word are very powerful, but they still come up a bit short when searching for some ...

Discover More

Changing Directories in a Macro

When a macro works with files, it often has to change between different directories on your disk drive. This is done using ...

Discover More

Deleting a Large Number of Styles

Styles are a fantastic tool for formatting documents. As you work with documents created by others, you may want to get rid ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Adding Hyperlinks to an Index

Word provides a full set of tools you can use to generate an index for your document. One thing you can't do, however, is add ...

Discover More

Specifying Index Section Dividers

When adding an index to your document, you can use one of the available field switches to specify how the index should be ...

Discover More

Indexing a Range of Pages

After you get your document ready for indexing by inserting index fields throughout it, you may want to index only a portion ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.