Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the User's Address.

Inserting the User's Address

Written by Allen Wyatt (last updated April 2, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021

Word automatically maintains several items of information about you, as a user. One such item is your address, which is changed by going to File | Options | Advanced. Scroll down to the General section and fill in your address in the Mailing Address box. You can find more information about setting the address in this tip:

https://tips.net/T9539

If you want to automatically insert the user address in your documents, you can follow these steps:

Position the insertion point where you want the address inserted.
Make sure the Insert tab of the ribbon is selected.
In the Text group, click Quick Parts. You'll see a drop-down menu.
Choose Field. Word displays the Field dialog box.
In the Categories drop-down list, choose User Information. (See Figure 1.)

Figure 1. The Field dialog box.

In the Field Names list choose UserAddress.
Click on OK to close the dialog box and insert your field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5982) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Inserting the User's Address.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Clearing All Tabs in a Document

Need to get rid of all the tab stops in a particular document? It's easy to do when you apply the technique outlined in ...

Discover More

Specifying Print Quantity in a Cell

When you print a worksheet, you can specify in the Print dialog box how many copies you want printed. If you want the ...

Discover More

Marking Multiple Documents

After using Word for a while, it is easy to accumulate quite a few documents. At some point you may want to make a change ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Changing a Field Parameter

Fields are a powerful way to add dynamic content to your documents. Some fields rely on the use of parameters to control ...

Discover More

A Quick-and-Dirty Word Count

Word provides a tool that counts the number of words in a document. Here's an alternative method of calculating the a ...

Discover More

Maintaining Fields in a Merged Document

When merging documents, you may want to include some fields in the merged documents. For some fields this is impossible, ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 5 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.