Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Controlling Field Shading.

Controlling Field Shading

by Allen Wyatt
(last updated August 12, 2016)

3

Normally, when you either select a field or move the insertion point into a field, Word highlights the entire field or result of the field. This is done so you can tell you are working in a field. Sometimes you may find this distracting, however. If you want to change the way that Word handles field shading, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 display the File tab of the ribbon and then click Options.)
  2. At the left of the dialog box click Advanced. (See Figure 1.)
  3. Figure 1. The Advanced options of the Word Options dialog box.

  4. In the Show Document Content section, use the Field Shading drop-down list to specify how you want Word to handle field shading.
  5. Click OK.
  6. There are three options you can specify in step 3. The default is When Selected, which simply means that the field is shaded when it is selected or you place the insertion point within the field. If you set the option to Never, then fields are never shaded, and (conversely) Always specifies that they are always shaded.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6107) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Controlling Field Shading.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Condensing Figure Caption References

Word can automatically add captions to your figures. You can then reference those captions from within your document. If you ...

Discover More

Permanently Getting Rid of 'My Pictures' and 'My Music'

Getting rid of unwanted folders in Windows.

Discover More

Combining Drives in Storage Spaces

Need to add some addition drive space to your system? Why not consider adding what Windows calls a 'storage space?' This tip ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Inserting the Document Creation Date

One of the pieces of information tracked by Word is when a document was first created. Here's how you can access that date ...

Discover More

Converting Field Results to Text

Fields are meant to be dynamic, providing a result based on conditions at the time they are updated. You may want to convert ...

Discover More

Compound Page Numbering

Simple page numbering is easy to add to your documents. More complex numbering (such as two numbering schemes in the same ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 0?

2015-02-11 09:07:08

Loua

Agreed, doesn't work


2014-10-16 11:53:57

Brand

It doesn't work. Are you sure this is for form fields? In useful Word 2003 this is by a command called Form Field Shading?


2014-05-22 03:23:57

CraigH

This Tip (#6107) only seems to work for the time that Word is running.

How can I get Word to remember that I ALWAYS want it to remember my choice of whether (and when) to show Field Shading?

(Similarly, can I get Word to remember to always show Table Gridlines?)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.