Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Moving Footnote Text into the Document.

Moving Footnote Text into the Document

by Allen Wyatt
(last updated June 8, 2015)

1

Footnotes are used quite often in some types of documents, such as scholarly papers or those where it is important to document supporting information. If you have a footnote whose text you want to move into the main body of the document—and thereby do away with the footnote—then you typically follow these steps:

  1. Select all the text in the footnote.
  2. Press Ctrl+X to cut the selected text to the Clipboard.
  3. Position the insertion pointer before the footnote reference.
  4. Press Ctrl+V to paste the text into the document.
  5. Delete the footnote reference, thereby removing the footnote.

Doing this once or twice is OK; doing it many times can be a pain. The solution to make the process faster is to use a macro. The following macro essentially automates the above steps:

Sub MoveFootnote()
    If Selection.Footnotes.Count = 1 Then
        Selection.Footnotes(1).Range.Copy
        Selection.Collapse direction:=wdCollapseStart
        Selection.Paste
        Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdExtend
        Selection.Delete Unit:=wdCharacter, Count:=1
    End If
End Sub

In order to use the macro, select the footnote reference before you run it. The macro checks to make sure that there is a single footnote reference in the selection. If there is, it copies the footnote text, pastes it in front of the footnote reference, and then deletes the footnote reference. The result is that you move the footnote text into the document at the same point where the footnote reference used to be.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8930) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Moving Footnote Text into the Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Format for a Date Inserted Using the Keyboard Shortcut

If you are having difficulties getting Word to insert the date exactly the way you want, it could have to do with how you set ...

Discover More

Creating a Document Based on a Template

Double-click a Word template file in Windows, and Word should create a brand new document based on that template. If this ...

Discover More

Capitalizing after a Sentence Ending with a Number

Word tries its best to be helpful and correct what it thinks is wrong with your typing. One such correction is to capitalize ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Copying and Moving Footnotes

Want to get your footnotes from one place to another in a document, or even from one document to another document? It's easy ...

Discover More

Continuous Formatting for Footnotes

If you've got a lot of short footnotes in a document, you might be looking for a way to save space by "crunching up" the ...

Discover More

Automatically Adding Tabs in Footnotes

When you add a footnote to a document, Word's normal formatting adds a space after the footnote number and before the body of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 0?

2015-05-27 13:01:20

Strat

Thanks, but I have no idea how to translate what you say into a macro. In Word, there is a record macro feature. How can I insert your instruction- "Sub MoveFootnote..." into the record macro command of Word? I'm totally confused. The record macro feature repeats steps, it doesn't record commands.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.