Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating a Table of Contents from Heading Levels.

Creating a Table of Contents from Heading Levels

Written by Allen Wyatt (last updated December 16, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


If you are writing a long document or a book, you may want to create a Table of Contents (TOC) for your document. The easiest way to create a TOC is to use heading levels, as defined by the Word styles. To do this, follow these steps:

  1. Position the insertion point where you want the TOC inserted.
  2. Display the References tab of the ribbon.
  3. Click Table of Contents in the Table of Contents group. Word displays a drop-down list of TOC options.
  4. Choose Insert Table of Contents. Word displays the Table of Contents tab of the Table of Contents dialog box. (See Figure 1.)
  5. Figure 1. The Table of Contents tab of the Table of Contents dialog box.

  6. Make sure that the Formats drop-down list is set to From Template.
  7. Using the Show Levels control, specify how many heading levels should be included in the TOC.
  8. Click on OK.

Note, again, that this process creates a TOC based on heading levels within your document. This means that your document must use heading styles throughout it. (Heading styles are named "Heading 1," "Heading 2," etc.) If you apply these as you are creating your document—or if you go back and apply the styles later—then creating the TOC is a snap, as described above.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5950) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Creating a Table of Contents from Heading Levels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Making Text Bold

Want a cool shortcut to make your text bold? Here's a method that fits in wonderfully with how things are done in the ...

Discover More

Setting Column Width in a Macro

Does your macro need to change the width of some columns in a worksheet? Here's how to do it.

Discover More

Keeping Part of a Paragraph with the Next Block of Text

If you are a WordPerfect user, you may be very familiar with the block-protect feature and wonder if there is a similar ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Customized Tables of Contents

Generating a table of contents is easy in Word. Changing how that table of contents looks is also easy, provided you ...

Discover More

Mixed Page Number Formats in a TOC

When you create a Table of Contents for a document that contains multiple sections, the page numbers in that TOC should ...

Discover More

Insert a TOC without Upsetting Pagination

Insert a table of contents in your document, and your page numbering may get thrown for a loop. If you want the page ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.