Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating a Table of Contents from Heading Levels.

Creating a Table of Contents from Heading Levels

by Allen Wyatt
(last updated July 1, 2017)

2

If you are writing a long document or a book, you may want to create a Table of Contents (TOC) for your document. The easiest way to create a TOC is to use heading levels, as defined by the Word styles. To do this, follow these steps:

  1. Position the insertion point where you want the TOC inserted.
  2. Display the References tab of the ribbon.
  3. Click Table of Contents in the Table of Contents group. Word displays a drop-down list of TOC options.
  4. Choose Insert Table of Contents. Word displays the Table of Contents tab of the Table of Contents dialog box. (See Figure 1.)
  5. Figure 1. The Table of Contents tab of the Table of Contents dialog box.

  6. Make sure that the Formats drop-down list is set to From Template.
  7. Using the Show Levels control, specify how many heading levels should be included in the TOC.
  8. Click on OK.

Note, again, that this process creates a TOC based on heading levels within your document. This means that your document must use heading styles throughout it. (Heading styles are named "Heading 1," "Heading 2," etc.) If you apply these as you are creating your document—or if you go back and apply the styles later—then creating the TOC is a snap, as described above.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5950) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Creating a Table of Contents from Heading Levels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 9 + 4?

2019-11-01 09:33:10

Ken Endacott

Rich
It looks like Heading 2 is applied as a character style to "Chapt 2" and not as a paragraph style.

Select the whole paragraph and click CTRL + SPACE to remove character formatting.


2019-10-31 14:29:56

Rich

I've got a weird problem w/ my TOC. The document is quite large and it's broken into sub documents and the Master doc contains the TOC. Each subdoc is a chapter where the first page is formatted to start on page 1 and to use the "include chapter no." option with Heading 2 style selected (I know, it's a weird pagination system). For the most part this is working fine. The problem is that 2 chapters are showing in the TOC as starting on page 1 of the Heading 2 from the PREVIOUS chapter, even though the page footer prints the appropriate page no.

IOW, it looks like this

TOC:
Chapt 2.......................3.17-1
2.1 some stuff.............2.1-1
2.2 other things..........2.2-2

Chapter 2
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce eleifend egestas sem, eget aliquet tortor molestie ac. Nulla varius tincidunt erat. Sed id mauris eget neque vehicula viverra. Ut at ante non turpis molestie tincidunt semper in felis. Interdum et malesuada fames ac ante ipsum primis in faucibus. Sed rutrum quam nec auctor venenatis. Donec nec mi mauris. Maecenas eleifend mauris in sapien venenatis ullamcorper id non risus. Proin tempor massa eu odio imperdiet, at vulputate felis facilisis. Sed mattis vestibulum nibh, id ullamcorper nisi lobortis id.

2.1 some stuff
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce eleifend egestas sem, eget aliquet tortor molestie ac. Nulla varius tincidunt erat. Sed id mauris eget neque vehicula viverra. Ut at ante non turpis molestie tincidunt semper in felis. Interdum et malesuada fames ac ante ipsum primis in faucibus. Sed rutrum quam nec auctor venenatis. Donec nec mi mauris. Maecenas eleifend mauris in sapien venenatis ullamcorper id non risus. Proin tempor massa eu odio imperdiet, at vulputate felis facilisis. Sed mattis vestibulum nibh, id ullamcorper nisi lobortis id.

page 2.1-1
----------------------next page
2.2 other things
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Fusce eleifend egestas sem, eget aliquet tortor molestie ac. Nulla varius tincidunt erat. Sed id mauris eget neque vehicula viverra. Ut at ante non turpis molestie tincidunt semper in felis. Interdum et malesuada fames ac ante ipsum primis in faucibus. Sed rutrum quam nec auctor venenatis. Donec nec mi mauris. Maecenas eleifend mauris in sapien venenatis ullamcorper id non risus. Proin tempor massa eu odio imperdiet, at vulputate felis facilisis. Sed mattis vestibulum nibh, id ullamcorper nisi lobortis id.

page 2.2-2
xxxxxxxxxxxxxxxxxxxxx END OF EXAMPLE

I have section breaks in place. Chap 3 appears as it should in the TOC, but Chap 4 presents like Chap 2. I have no idea what's going on


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