Written by Allen Wyatt (last updated November 28, 2023)
This tip applies to Word 2007, 2010, 2013, and 2016
Brian knows he can insert, in his document, the FILENAME field with the /p switch; this inserts the path and filename under which the document is stored. He would like, however, to only insert the path without the actual filename.
There are two ways you can approach this problem. The first is to modify how you use the FILENAME field in your document. When you insert the field, it should look similar to the following. (If you can't see the field code, place the insertion point within the field result and press Shift+F9.)
{ FILENAME \p }
What you want to do is change the field code so it looks like this:
{ FILENAME \p \* MERGEFORMAT }
Now, collapse the field by making sure the insertion point is within the code and pressing F9. The field results should still show the full path, along with the filename. Select the file name and then format it as hidden text. Even if the field is updated, the filename will remain as hidden text. As you learn in other WordTips, you can turn off the display of hidden text and you can cause hidden text to not be printed.
The second approach is to use a macro to insert just the information you need. This approach becomes necessary if you are using hidden text for other purposes. The following is an example of a macro that will insert the path:
Sub PathOnly() With ActiveDocument If Len(.Path) = 0 Then .Save Selection.TypeText .Path & "\" End With End Sub
To use the macro, just put the insertion point where you want the path to appear and run it. If the document has not been saved (the only time the path length will be 0), then the user is prompted to save it. Because the macro inserts the path that is current when the macro is run, if you later change where the document is stored, you'll need to delete the old path from the document text and then run the macro again.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (394) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Inserting a Document's Path.
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2021-09-15 20:07:36
George Noonan
I converted over to a new computer. When I did this, I made a mistake. I added the word "Biz" into the path of my new computer. Now my old documents are not working because the path is different on the new computer vs. the old one.
Any ideas how I can fix this?
2017-12-04 13:07:32
Downtown MKE
Does this tip work for a document number situation? I work in Law and our document management system generates a document number, versus a file path name.
2017-12-02 09:25:16
MIchael Armstrong
When I open a Word document, the filename displays in the top margin of the page -- e.g., "history.docx - Word". Is there a way to cause the full pathname to appear there?
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