Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Document's Path.

Inserting a Document's Path

by Allen Wyatt
(last updated July 21, 2014)

Brian knows he can insert, in his document, the FILENAME field with the /p switch; this inserts the path and filename under which the document is stored. He would like, however, to only insert the path without the actual filename.

There are two ways you can approach this problem. The first is to modify how you use the FILENAME field in your document. When you insert the field, it should look similar to the following. (If you can't see the field code, place the insertion point within the field result and press Shift+F9.)

{ FILENAME \p }

What you want to do is change the field code so it looks like this:

{ FILENAME \p \* MERGEFORMAT }

Now, collapse the field by making sure the insertion point is within the code and pressing F9. The field results should still show the full path, along with the filename. Select the file name and then format it as hidden text. Even if the field is updated, the filename will remain as hidden text. As you learn in other WordTips, you can turn off the display of hidden text and you can cause hidden text to not be printed.

The second approach is to use a macro to insert just the information you need. This approach becomes necessary if you are using hidden text for other purposes. The following is an example of a macro that will insert the path:

Sub PathOnly()
    With ActiveDocument
        If Len(.Path) = 0 Then .Save
        Selection.TypeText .Path & "\"
    End With
End Sub

To use the macro, just put the insertion point where you want the path to appear and run it. If the document has not been saved (the only time the path length will be 0), then the user is prompted to save it. Because the macro inserts the path that is current when the macro is run, if you later change where the document is stored, you'll need to delete the old path from the document text and then run the macro again.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (394) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Inserting a Document's Path.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Checking for an Entry in a Cell

You may be looking for a way to have a formula determine if a particular cell has anything in it. Here's how you can find the ...

Discover More

Conditional Formatting for Errant Phone Numbers

Conditional formatting can be used to draw attention to all sorts of data based upon the criteria you specify. Here's how you ...

Discover More

Finding Missing Fonts

When you open documents that were created a long time ago on a system far, far away (sounds almost epic, doesn't it?), you ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Printing Field Codes

Field codes allow dynamic information to be included in documents and can be a great boon. At some point you may want to ...

Discover More

Date Last Edited

You can insert several dynamic dates into your document. One you may want is to add the date when the last edit was ...

Discover More

Inserting the Document Creation Date

One of the pieces of information tracked by Word is when a document was first created. Here's how you can access that date ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.