Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Document's Size.

Inserting a Document's Size

Written by Allen Wyatt (last updated June 12, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


It is often handy to insert the size of your document somewhere within the document itself. Word allows you to include this statistic, in bytes, anywhere you please. As your document size changes through editing, the information displayed by the field changes. For instance, you might want to include the document size at the end of a document in some summary information, or in a header or footer. If you want to insert this information in your document, follow these steps:

  1. Position the insertion point where you want the file name inserted.
  2. Display the Insert tab of the ribbon.
  3. In the Text group, click Quick Parts | Fields. Word displays the Field dialog box.
  4. Choose Document Information as the field category (left side of the dialog box). (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Select FileSize from the Field Names list.
  7. Click OK to close the Field dialog box and insert the field.

You should note that the document's file size is different than the number of characters in the document. The file size is invariably larger, as it includes space consumed by formatting and housekeeping information maintained by Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6061) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Inserting a Document's Size.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Replacing Some Smart Quotes

Smart quotes look great in a document, but may not be right for all instances of quote marks or apostrophes. If you need ...

Discover More

Setting a Transparent Color for an Image

Want to "see through" an image you place on a worksheet? You can do so by using the steps in this tip.

Discover More

Hyperlinks No Longer Work in a Workbook

Hyperlinks can be a great timesaver and very convenient. Unless, of course, if they don't work as you expect. This tip ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Inserting a Document's File Location

Once you save a document on disk, it is stored in a particular folder (or location) on that disk. You may want that ...

Discover More

Compound Page Numbering

Simple page numbering is easy to add to your documents. More complex numbering (such as two numbering schemes in the same ...

Discover More

Calculating Page Count for a Range of Sections

When adding page numbers to a header or footer, you may find it helpful to modify how Word determines its "Page X of Y" ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.