Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Document's Size.

Inserting a Document's Size

by Allen Wyatt
(last updated November 21, 2015)

It is often handy to insert the size of your document somewhere within the document itself. Word allows you to include this statistic, in bytes, anywhere you please. As your document size changes through editing, the information displayed by the field changes. For instance, you might want to include the document size at the end of a document in some summary information, or in a header or footer. If you want to insert this information in your document, follow these steps:

  1. Position the insertion point where you want the file name inserted.
  2. Display the Insert tab of the ribbon.
  3. In the Text group, click Quick Parts | Fields. Word displays the Field dialog box.
  4. Choose Document Information as the field category (left side of the dialog box). (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Select FileSize from the Field Names list.
  7. Click OK to close the Field dialog box and insert the field.

You should note that the document's file size is different than the number of characters in the document. The file size is invariably larger, as it includes space consumed by formatting and housekeeping information maintained by Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6061) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Inserting a Document's Size.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for Special Hyphens

Word allows you to use a couple of different types of hyphens in your document, each with a different purpose. If you ...

Discover More

Understanding the Guest Account

If lots of people may need temporary access to your computer, then you may want to set up the Guest user account. Before ...

Discover More

Changing Multiple Cells at Once

Excel includes several different methods of editing information in your cells. If you want to edit multiple cells all at ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Selecting a Field

Do you need to select a field? It is as simple as selecting a single character, as this tip explains.

Discover More

Inserting the Total Number of Pages in Your Document

Word keeps track of many statistics for each of your documents. One statistic is the total number of pages in the printed ...

Discover More

Searching for a Specific Field

Fields can be a great boon to document development, as they allow you to insert different types of dynamic information in ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.