Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Document's Size.

Inserting a Document's Size

Written by Allen Wyatt (last updated June 12, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

It is often handy to insert the size of your document somewhere within the document itself. Word allows you to include this statistic, in bytes, anywhere you please. As your document size changes through editing, the information displayed by the field changes. For instance, you might want to include the document size at the end of a document in some summary information, or in a header or footer. If you want to insert this information in your document, follow these steps:

Position the insertion point where you want the file name inserted.
Display the Insert tab of the ribbon.
In the Text group, click Quick Parts | Fields. Word displays the Field dialog box.
Choose Document Information as the field category (left side of the dialog box). (See Figure 1.)

Figure 1. The Field dialog box.

Select FileSize from the Field Names list.
Click OK to close the Field dialog box and insert the field.

You should note that the document's file size is different than the number of characters in the document. The file size is invariably larger, as it includes space consumed by formatting and housekeeping information maintained by Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6061) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Inserting a Document's Size.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Comments in Endnotes

Able to add comments everywhere, except in endnotes? This seems to be a limitation in Word, but here are some ways to ...

Discover More

Adjusting Date Values by Keypress

Excel allows you to store dates in a cell. Wouldn't it be great if you could select a cell containing a date and then ...

Discover More

Cannot Add Words to Dictionary

We all run across words that are spelled correctly, but that Word isn't aware of. The solution is to add those words to ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!

More WordTips (ribbon)

Cross-Reference Removes Superscript Formatting

When you add a cross-reference to your document, it provides a way to dynamically reference text in another location, ...

Discover More

Changing a Field Parameter

Fields are a powerful way to add dynamic content to your documents. Some fields rely on the use of parameters to control ...

Discover More

Jumping Between Fields

Need to step through the fields in a document? It's easy using the shortcuts detailed in this tip.

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 6 + 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.