Forcing a Final Blank Page

Written by Allen Wyatt (last updated November 6, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021


Jan prepares multiple documents for her company's Board meetings. They are sent electronically, and she has to print a few copies. Jan wonders if there is any way to have Word automatically insert a blank page at the end of a document so that the next document doesn't start printing on the "back side" of the previous document.

If you are printing files individually, there should be no problem—your printer should take care of finishing each print job individually. This means that it should take care of making sure that the last page of a document prints properly, on its own piece of paper. If you have a bunch of documents to print, see the tip Printing Documents in a Folder for a way to print them quickly, yet individually.

The only time that the paging would not occur correctly is if you are combining the files before printing. Either you are combining multiple Word documents into a single Word document, or you are combining multiple documents into a single PDF document.

If you are combining multiple Word documents into a single Word document, the answer is to follow these general steps for combining:

  1. Press Ctrl+End to jump to the end of the document.
  2. Add the new document to the current document.
  3. Press Ctrl+End to jump to the end of the document you just added.
  4. Press Enter once or twice.
  5. Press the Up Arrow to get back to the end of the document you added.
  6. Insert a section break, making sure the new section will start on an odd page. (See the tip Starting a New Section on an Odd Page Number.)

Repeat these steps as many times as necessary to combine all your documents. You can then print the now-single document that contains all of the previously individual documents, and the paging should come out as you would prefer. The same is true if you are making a PDF from the combined documents—there should now be blank pages automatically, as necessary, for the paging to work properly.

Another way to handle this is to simply make sure that all of your Word documents have an even number of pages before combining them. (This works well if you do batch conversion of the documents to a PDF format, outside of Word.) You can find information on how to make sure each document has an even number of pages in this tip:

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13651) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Mirror Margins

Rather than have the margins of your documents always be the same, you can use what Word calls "mirror margins." Here's ...

Discover More

Ignoring Paragraph Marks when Pasting

Paste information in a worksheet, and you may end up with Excel placing it into lots of different cells. If you want it ...

Discover More

Inserting Text with a Macro

Need to have your macro insert a bit of text into your document? It's easy to do using the TypeText method.

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (ribbon)

Printing a Full Style Sheet

Word supports the use of styles (they are very powerful), but it doesn't provide a way to get a full-featured style sheet ...

Discover More

Using Only Odd Page Numbers

Do you need to number the pages of your document using only odd page numbers? Word doesn't provide a way to do this, but ...

Discover More

Printing All Open Documents

Have a bunch of documents you need to print? If all the documents are open, you can use a handy little macro to print ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.