Lines Breaking between Double Spaces

by Allen Wyatt
(last updated September 29, 2018)

3

Kathleen's in-house style dictates that they use two spaces at the end of sentences. (She understands this is a hot topic for many people, nevertheless, it is their house style.) She's noticed that when a sentence ends near the right margin, Word will often break the end of the line between the two spaces after the sentence. So, they end up with one space at the end of the line and the other at the start of the next line. Kathleen wonders if there is any setting that will force Word to place all those spaces at the end of the line, as they should be.

If you notice this behavior with some of your documents, there is only one potential solution we've been able to come up with—you need to replace the two spaces with a non-breaking space followed by a regular space. As you are typing, you would enter the non-breaking space by pressing Ctrl+Shift+Spacebar. The space right after that should be a regular space.

If your document already has two regular spaces between sentences, you can use Find and Replace to search for instances of two spaces and replace them with the non-breaking space followed by a regular space.

This relatively simple fix should take care of the abnormal line breaking that you are noticing.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13565) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resetting to Factory Defaults for Bulleted Lists

If you use bulleted lists a lot in your documents, you might notice that the formats have changed over time. Resetting ...

Discover More

Printing a List of AutoCorrect Entries

Want a printed record of the AutoCorrect entries you've created in Word? There is no built-in way to do it, but you can ...

Discover More

Preventing Styles from Changing

It is frustrating to spend a lot of time working on a document, getting your styles just right, and then have those ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Moving Breaks Quickly

Breaks in a document can be easily moved from one place to another using familiar editing techniques. The trick is to ...

Discover More

Erratic Behavior of Ctrl+PgDn

Have you ever noticed that when you use Ctrl+PgDn or Ctrl+PgUp that Word may give you results you didn't expect. Here's ...

Discover More

Checking for Words and Phrases

You may want to determine if a document contains a certain set of words or phrases. There are a couple of ways you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 6?

2018-10-01 17:14:15

Barb

I use the paragraph mark tool that shows by dots the number of spaces between words. Even when I call it to the attention of authors, they use the two spaces out of habit.


2018-09-30 01:06:56

David Cohen

I think the easier solution is to tell the house style enforcer to go jump in the lake.


2018-09-29 21:19:04

Phil Rabichow

In Word 2003, this wasn't a problem. Tools/Options/Compatibility & make sure "wrap trailing spaces to the next line" was unchecked. I haven't seen this happen in Word 2016.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.