Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Non-Breaking Space.

Inserting a Non-Breaking Space

by Allen Wyatt
(last updated January 14, 2021)

3

When Word calculates line width and wraps text to the next line, it tries to break the line at either a space or a hyphen. Sometimes, however, you may not want Word to break a line at a certain space. For instance, you may want to make sure that two adjacent words appear on the same line as each other.

The answer is to use non-breaking spaces instead of regular spaces when you don't want Word to break a line at a certain space. To do this, hold down the Ctrl and Shift keys as you press the Spacebar. Word will then not break the line at that point.

An alternative way of inserting a non-breaking space is to follow these steps:

  1. Display the Insert tab of the ribbon.
  2. 2 At the very right side of the ribbon, in the Symbols group, click Symbol and then More Symbols. Word displays the Symbol dialog box.
  3. Click on the Special Characters tab. (See Figure 1.)
  4. Figure 1. The Special Characters tab of the Symbol dialog box.

  5. Highlight the Nonbreaking Space character.
  6. Click on Insert.
  7. Close the dialog box by clicking on Cancel.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13071) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Inserting a Non-Breaking Space.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Tomorrow's Date

You can use a couple of different worksheet functions to enter today's date in a cell. What if you want to calculate ...

Discover More

Applying Range Names to Formulas

If you define your named ranges after you create your formulas, you can have Excel update those formulas to reflect the ...

Discover More

Getting a Double-Spaced Printout

When working with printed documents, many people prefer to see the document double-spaced. If you have a single-spaced ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Making Highlighting Disappear when Typing

Select a highlighted word or phrase and start typing, and Word maintains the highlighting on what you enter. If this ...

Discover More

Replacing the Last Comma

When you need to perform certain editing tasks over and over again, you start to look for ways to make your work faster ...

Discover More

Multiple Document Users

If you have a group of people working on a single document, you may wonder what tools are available in Word to facilitate ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 5?

2018-11-22 11:05:17

Karen Pierotti

The problem with using the symbol version is that American punctuation for ellipses has spaces between the periods. The symbol version is British although I believe newspapers use this to save space. Microsoft has some odd "normal" features, e.g. having an extra double space between paragraphs. The people coding for Word obviously don't know much about American punctuation.


2017-02-09 17:46:37

Michael Abegg

Hey, thanks. I knew about the keyboard shortcut but another application appropriated it, thanks for the reminder on how to do it from the menu.


2016-03-24 11:19:50

Nan

This is a great tip that I will use a lot. I often have right justified lines where I actually want a couple blank spaces before the right margin. Without this tip, that was impossible. Typing spaces just kept going out into the margin. I resorted to using underscores to hold the "empty" place at the end of the line. Ideal would be the ability to set an option for non-breaking spaces to be the default whenever there are, say 3 spaces together. (as one or 2 could just be a word or sentence break.) Thank you so much for this tip!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.