Turning Off Automatic Capitalization in Lists

Written by Allen Wyatt (last updated April 17, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021


1

Jim notes that Word capitalizes the first letter of a word that follows a bullet or after automatic numbering. Often this is not correct; the first letter should not be capitalized if it is part of a sentence that could have been expressed using commas, but for clarity is put into a list. He understands that Ctrl+Z will undo the capitalizations on each occasion but wonders if there is a way to turn it off.

The answer is yes and no. Yes, you can turn off this feature in Word. All you need to do is to follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version, display the File tab of the ribbon and then click Options.)
  2. Click Proofing at the left side of the dialog box.
  3. Click the AutoCorrect Options button. Word displays the AutoCorrect dialog box.
  4. Make sure the AutoCorrect tab is displayed. (See Figure 1.)
  5. Figure 1. The AutoCorrect tab of the AutoCorrect dialog box.

  6. Clear the Capitalize First Letter of Sentences check box.
  7. Click on OK.

That's it; the capitalization will not happen. However, this leads to my "no" answer—this action doesn't affect only the start of numbered lists or bulleted lists. It affects everywhere that Word thinks you are beginning a sentence, which includes the start of items in lists. (And, to boot, the change affects similar behavior in other Office applications.)

What this means is that you have a choice—is it a bigger bother to have to press Ctrl+Z at the beginning of list items that should not have an initial cap, or to not have Word capitalize beginning letters in all other sentences? There is no way to force Word to not capitalize only in lists.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13770) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping to a Range

Need a quick way to jump to a particular part of your worksheet? You can do it by using the Go To dialog box.

Discover More

Starting in Safe Mode

By using a command-line switch, Excel can be started in safe mode. This means that the program is loaded with bare-bones ...

Discover More

Adding Spaces in Front of Capital Letters

Got some text that is "run together" and needs spaces inserted to improve readability? There are a variety of approaches ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Capitalizing the First Letter after a Quote Mark

The AutoCorrect feature of Word will automatically capitalize the first letter of sentences as you type, unless the ...

Discover More

Text Doesn't Wrap at Margin in Draft View

If you are using Word in Draft view, and the text on the screen doesn't wrap at the right margin like it should, the ...

Discover More

Cut and Paste Formatting

What happens when you copy information from one document and paste it into another? It is possible for what you paste to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 3?

2020-06-13 15:39:04

Lou Jones

Jim has brought up an important point. I have a huge document, consisting almost entirely of numerous tables formatted alike. I have been trying unsuccessfully to turn off automatic capitalization in one specific cell in all of those tables. I can manually edit a cell to make the first letter lower case, but I will not do that for thousands of tables, especially when I think that the field will be changed back at some unknown time in the future.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.