Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Making Sure a Document Always Has an Even Number of Pages.

Making Sure a Document Always Has an Even Number of Pages

by Allen Wyatt
(last updated January 27, 2017)

1

Zelda would like to be able to automatically add a blank page at the end of a Word document when that document contains an odd number of pages. She would like this to happen because she produces many separate documents that are combined in Adobe and created as PDFs for double-sided printing.

There are two things you can try to get the desired extra page. The first (and perhaps the easiest) is to add a field code to the end of your document that adds the extra page, but only if there are an odd number of pages in the document. Here's the field code:

{ IF { =MOD({ PAGE \* ARABIC}, 2)} = 0 "" "<page break>" }

This should be placed immediately after the last paragraph at the very end of the document. You create the field braces by using Ctrl+F9, and where you see <page break> you should actually add a page break by pressing Ctrl+Enter. The field only adds the page break if the page on which the field occurs is an odd page number. This approach (using the field) is very similar to the approach discussed on this page at the Word MVP site:

http://wordmvp.com/FAQs/TblsFldsFms/InsEvnPgEndChap.htm

The other approach is to use a macro to add the extra page. This doesn't have to be a fancy macro; something as simple as the following will do:

Sub AddPageIfOddNumberOfPages()
If ActiveDocument.BuiltInDocumentProperties("number of pages") Mod 2 <> 0 Then
    Selection.EndKey Unit:=wdStory
    Selection.InsertBreak Type:=wdSectionBreakNextPage
End If
End Sub

Of course, this macro should only be run a single time, just before you print the document for the first time.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13150) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Making Sure a Document Always Has an Even Number of Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 4 + 1?

2015-07-21 17:03:50

Gloria

Hi Allen,

The field code (the first one in your article) did not work for me. I got an "Error! Unknown switch argument" for the field value (and no ending even page). I tried this in Word 7 on Win. 8.1 and Word 10 on Win. 7. I also tried the example file (with field) on the MVP site, and that did not work, either. However, the macro worked just fine. It's now part of my Normal template. Thanks for the help.


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