Printing Only Some Pages

Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

Word gives you complete control over how it prints your document. You can either print the entire document or you can print a portion of it. To print only some pages in your document, follow these steps:

Display the Print dialog box in Word 2007 by pressing Ctrl+P. If you're using Word 2010 or a later version, press Ctrl+P to bring up the printing options in the File tab of the ribbon. (See Figure 1.)

Figure 1. The print options.

In the Pages box, indicate the page numbers you want to print.
Click on OK.

When you specify page numbers, Word allows you quite a bit of flexibility. The following are some general guidelines for specifying page numbers:

You can specify a single page number.
You can specify a group of non-sequential pages by separating them by commas, i.e., 4, 8, 19.
You can specify a sequential range of pages by putting a dash between them. Thus, 4-7 would print pages 4 through 7.
You can print an entire section by using s. For instance, to print section 5 of your document, you would use s5.
You can print multiple sections the same as you would print multiple pages. For example, s2, s6 would print sections 2 and 6.
You can specify pages within a section by using s and p with page numbers. For instance, if you want to print pages 2 through 7 of section 4, you would use p2s4-p7s4.
You can specify a range of pages across sections in the same manner. To print beginning with page 2 of section 4 and ending with page 5 of section 7 you would use p2s4-p5s7.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13449) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Finding Default Shortcut Keys

There are scores of shortcut keys defined in Word. If you want to discover what all those shortcut keys are, here are a ...

Discover More

Jumping Between Fields

Need to step through the fields in a document? It's easy using the shortcuts detailed in this tip.

Discover More

Counting Cells Containing a Formula

Cells in a worksheet can contain different types of information, such as numbers, text, and formulas. If you want to ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Printing Copy Numbers

Copy 1, Copy 2, Copy 3... Do you want to mark your printouts so that they are numbered? Here's how you can do it.

Discover More

Printing Show/Hide Characters

Non-printing characters are very handy to view when editing a document. But what if you want those characters to no ...

Discover More

Duplex by Default

Many printers these days have the capability to print on both sides of a piece of paper. You may want Word to use this ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is eight minus 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.