Keyboard Shortcuts for Zooming

by Allen Wyatt
(last updated October 7, 2019)

8

Oliver knows he can use the scroll wheel on the mouse to zoom in and out in his documents. He wonders, though, if there is a keyboard shortcut that allows him to zoom in and out so that he doesn't need to use the mouse.

There are a couple of ways you can approach this task. The first is to utilize the Zoom dialog box, which gives you precise control over the way you zoom. You can display it using the keyboard by pressing Alt+W (which displays the View tab of the ribbon) and then pressing Q. The Zoom dialog box pops into view. (See Figure 1.)

Figure 1. The Zoom dialog box.

You can then use the Tab key and the arrow keys to select different settings. When you press Enter the settings are saved and the dialog box closed.

Another approach is to rely on the accessibility features of Windows. You can kick the Magnifier tool into gear by holding down the Windows key (the one that has the Windows logo on it) and pressing the + key on the numeric keypad. The screen is magnfied. Press the Windows key again and then the (minus) key and the screen goes back to normal.

Personally, I find the Magnifier tool a bit clunky for this purpose—it magnifies (as its name says); it doesn't zoom. I also find that using the Zoom dialog box is a bit more involved than what I normally want to do. For that reason, I rely on a couple of custom macros to do my zooming. I've described those macros in an earlier WordTips:

http://wordribbon.tips.net/T009831

As described in that tip, all you need to do is to assign them keyboard shortcuts and you can easily zoom in and out with a single keypress.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13351) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is one more than 8?

2019-10-08 07:49:24

Lee Batchelor

Thanks for the macro, William.

Peter, since moving to Office 2019, my zoom function works again using the Ctrl+Mouse roll forward or backward.


2019-10-07 20:25:31

William J Wolfe

I wrote the following macros (Stored in module "mZoom", which I assign to two keystrokes (Shit-Ctrl-PageUp and Shift-Ctrl-PageDown) to zoom in or out quickly:

Dim ZP As Integer

Sub ZoomIn()
If ActiveWindow.View.Type <> wdPrintView Then
ActiveWindow.ActivePane.View.Type = wdPrintView
End If

ZP = Int(ActiveWindow.ActivePane.View.Zoom.Percentage * 1.1)
If ZP > 200 Then ZP = 200
If ZP > 90 And ZP < 100 Then
If ActiveWindow.ActivePane.View.Zoom.PageColumns = 1 Then
With ActiveWindow.ActivePane.View.Zoom
.PageColumns = 1
.PageRows = 1
End With
End If
End If
ActiveWindow.ActivePane.View.Zoom.Percentage = ZP
End Sub
Sub ZoomOut()

If ActiveWindow.View.Type <> wdPrintView Then
ActiveWindow.ActivePane.View.Type = wdPrintView
End If

ZP = Int(ActiveWindow.ActivePane.View.Zoom.Percentage * 0.9)
If ZP < 10 Then ZP = 10

If ZP < 91 And ZP > 80 Then
If ActiveWindow.ActivePane.View.Zoom.PageColumns < 2 Then
With ActiveWindow.ActivePane.View.Zoom
.PageColumns = 2
.PageRows = 1
End With
End If
End If
ActiveWindow.ActivePane.View.Zoom.Percentage = ZP

End Sub


Comments?

-Bill
William J. Wolfe
Writer-Editor
Information Technology Laboratory
Information Science and Knowledge Management Branch
Champaign, IL


2019-10-07 11:23:17

peter roth

Hunh! I’ve been using the Ctrl+] and Ctrl+[ to enlarge and shrink the text for a long time. Don’t know when I started, but they still work in Microsoft Office 2019.


2018-01-31 11:20:31

Connie Goss

I love this tip. I use a lot of Adobe products, and have an ingrained habit of using Ctrl + and Ctrl- to zoom in and out. Now I can use this method in Word too. It makes it so much easier to switch back and forth between software packages throughout the work day. Thanks!


2018-01-30 13:54:23

Lee Batchelor

Jennifer, the Ctrl+mouse button roll no longer works in my Word 2007 version. I just switched over to a new computer. It still works on the internet. Any ideas?


2017-11-22 18:56:41

Bill Paxmon

Useless solution. You are not to blame. Microsoft is


2015-01-13 10:02:33

Mark A. Bouchier

My Office just moved over to Word 2013 from Word Perfect 2014 and keyboards are usefully


2015-01-12 09:29:10

Jennifer Thomas

If your mouse has a wheel between the left and right buttons, you can just hold down the ctrl key as you roll that wheel -- that controls the zoom in almost all applications. It's only a semi-keyboard-shortcut, but is by far the most popular way to zoom for my audience.


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